Administrative Assistant

2 weeks ago

Nisku, Canada NOV Inc. Full time

**Job Summary**:
The **Administrative Assistant **in **Nisku, Alberta **is responsible for administrative, clerical, and secretarial support to the group’s Managers, Supervisors, and Area Manager.

**Essential Job Responsibilities**:

- Supports & coordinates with internal and external resources (operations, service, accounting, project management) and brings significant problems encountered to the manager’s attention.
- Responsible to follow all applicable company and corporate policies, guiding principles, procedures and programs; including but not limited to the process map, support processes, health, safety and environmental requirements.
- Verify, enter information into the database and update and balance the General Ledger.
- Create reports as requested and Filing duties.
- Telephone and personal greetings, direction and assistance.
- Provide assistance to the group with Sales Orders, Invoices, and Purchase Orders as needed.
- Track, organize, and maintain all orders including that of U.S.
- Review and evaluate service reports for completion.
- Enter information from reports into database.
- Complete documents and submit for invoicing, assist in scanning and photocopying.
- Office management responsibilities including office supply orders.
- Change person on-call every Monday
- Update Critical Vendor list once a year.
- NRPI once a year, update AIMS, keep post lists updated.
- Enter shop hours weekly into timekeeping system.
- Process cheque requests.
- Other duties as assigned.

**Qualification Requirements**:

- Good Communication skills (verbal and written)
- High School Diploma or GED preferred
- Microsoft Office & Outlook knowledge is required

**HSE Requirements**:

- Bending, twisting, and work indoors
- HSE Orientation, Hazard Identification
- Quality Management System Training
- With over 40 different locations in Canada, and 30, 000 people worldwide, NOV is proud to offer their employees competitive pay and excellent benefits, including a Flexible Spending Account, employer paid premiums, and employer contributions to our employee’s RRSP. We are also proud to provide on the job training, with potential for advancement within our organization, and an Educational Assistance Program. _

NOV thanks all interested applicants, however only those selected for interview will be contacted.

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