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Executive Assistant

2 weeks ago

Vancouver, Canada Kalmind Psychological Clinic Inc. Full time

Kalmind Psychological Clinic Inc. is a Canadian-based mental health clinic committed to providing high-quality psychological care and support. We work with individuals and families to help them navigate life’s challenges and improve their emotional well-being. As we continue to grow, we are looking for an Executive Assistant who can support our leadership team in maintaining smooth day-to-day operations.

**About the Role**:
This position is ideal for someone who is highly organized, professional, and proactive. As an Executive Assistant, you will work closely with the clinic’s director and leadership staff to manage schedules, coordinate communications, and provide administrative support.

**Key Responsibilities**:

- Manage calendars, appointments, and meeting logistics
- Draft, proofread, and organize internal and external communications
- Maintain confidential records and documentation
- Assist with clinic operations including billing follow-up, client file management, and reporting
- Help coordinate projects, events, and staff meetings
- Liaise with clients, vendors, and service providers in a professional manner
- Prepare meeting materials, take minutes, and follow up on action items

**What We’re Looking For**:

- Prior experience as an executive or administrative assistant (minimum 1 year preferred)
- Strong written and verbal communication skills
- Comfort working in a healthcare or mental health setting is an asset
- Proficiency with office software (e.g., Microsoft Office, Google Workspace)
- Excellent time management and multitasking abilities
- A high degree of discretion when dealing with sensitive information
- Positive attitude and willingness to learn

**What We Offer**:

- A collaborative and respectful work environment
- Regular weekday hours (Monday to Friday)
- Supportive onboarding and training
- Opportunities for professional development
- Convenient location with access to public transit
- A role where your organizational skills and initiative will make a meaningful impact

If you are someone who enjoys staying organized, supporting others, and working in a purpose-driven environment, we’d love to hear from you.

Pay: $43,800.99-$89,709.84 per year

**Benefits**:

- Dental care
- Life insurance

**Education**:

- AEC / DEP or Skilled Trade Certificate (preferred)

Work Location: In person