Construction Project Administrator

6 days ago

Winnipeg, Canada PRE Developments Full time

**CONSTRUCTION PROJECT ADMINISTRATOR**

**Job Summary**:
**Key Responsibilities**:

- Assist in the planning, coordination, and administration of construction projects.
- Produce accurate take offs for procurement of materials.
- Manage purchase orders, change orders and RFI’s as directed.
- Assist with tendering of upcoming projects, following up with active bidders.
- Maintain and organize project documentation, including contracts, permits, change orders, and invoices.
- Track project deliverables to ensure compliance with project goals. Ordering these as necessary and requested by team.
- Serve as a point of contact between project managers, pre-construction manager and contractors, suppliers, and clients.
- Prepare and distribute project-related reports, meeting minutes, agendas and correspondence as requested.
- Support procurement activities, including purchasing materials and managing vendor relationships.
- Monitor and ensure compliance with safety regulations, building codes, and company policies, including collection of insurances and clearances.
- Process and track invoices, related to the project.
- Assist in resolving administrative and logístical issues that arise during the project.
- Coordinate and schedule meetings, site visits, and inspections.
- Maintain up-to-date records in project management software and other relevant systems.
- Assist with contract administration and review of project-related documentation, and organized filing structures.
- Communicate with stakeholders to relay project updates, issues, and action plans.
- Ensure all stakeholders have up to date drawings during construction.
- Material management, receive, inspect and verify all materials accurately delivered to site. Including accuracy of invoices to purchase orders.
- Following up with suppliers with shop drawings, quotations, signed documents.
- Conduct on site inspections for quality control and compliance to ensure materials and workmanship meet quality standards prior to building turnovers.

**Qualifications & Requirements**:

- Further education in Construction Management, Estimating, or a related field (preferred).
- Mandatory 2+ years of experience in construction administration, project coordination, estimating or a similar role.
- Strong organizational and multitasking abilities with attention to detail.
- Proficiency in project management software, Excel, Microsoft Office, and Bluebeam.
- Excellent written and verbal communication skills a must.
- Ability to work collaboratively with multiple teams and stakeholders.
- Familiarity with construction terminology, contracts, and industry best practices.
- Ability to read construction drawings and interpret the information.
- Knowledge of financial processes, including budgeting and invoicing, is a plus.
- This is 75% in office and 25% on site. This may change during turnovers and project requirements.

**Benefits**:

- Competitive salary based on experience
- Company health care spending account, including healthy living expenses
- LTD, Critical illness coverage
- Paid time off and holidays
- Professional development and growth opportunities

Pay: From $45,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Extended health care
- Paid time off

Schedule:

- Monday to Friday

**Language**:

- English (required)

Work Location: In person

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