Payroll and Benefits Assistant

2 weeks ago

Oakville, Canada Town of Oakville Full time

**Job Details**:
Part-Time

**Posting Status**:
Open to all current Town of Oakville employees and external applicants

**Closing Date**:
Applications for this position must be received at oakville.ca by no later than 11:59 pm on **March 10th, 2025.**

**This is a part-time position working various hours on weekdays between 8:30 AM - 4:30 PM, to a maximum of 24 hours per week.**

**Responsibilities**:

- Support Pension and Benefits specialist in managing the enrollment and termination of eligible pension members. This includes following up on the waiver process and fielding general eligibility and FAQs.
- Assist with the notification of pension terminations and reporting earnings and contribution information and answering questions about reasonability of the information provided and navigate through various sources of data.
- Assist with pension year end filing process and significant data reporting.
- Maintain JD edwards and excel filing system of employee pension, benefit and payroll records for accuracy and timeliness.
- Assist with pension and benefits biweekly, quarterly and annual events such as pension mass enrollment, benefit rate increases, benefit coverage changes, pension buy back options.
- Provide back-up coverage to Payroll Services during vacation and seasonal volume peaks. This includes collecting and inputting time entry and performing reasonability testing and monitoring audit reports. This also involves reaching out to client groups to find answers to discrepancies.
- Assist in responding promptly and accurately to employer inquiries for all services provided by the Payroll and Benefits division
- Perform other duties as assigned.

**Qualifications**:
You have a diploma or a degree in a related field from a recognized institution and are working towards your PCP (NPI), CHRP or CEBS certification. Your formal education is augmented by a minimum of 1-3 years of sound experience working in the areas below. You are known for your ability to work collaboratively. You are well organized with strong communication skills. Experience in an integrated ERP is invaluable. You are a self-starter with the ability to work independently in a team setting, and be able to organize and prioritize work to meet deadlines.
- Payroll, benefits and pension best practices
- HRIS or Payroll or reporting software
- Microsoft Office technology (strong Excel and Outlook, experience with OneNote)

**DATED**:February 14, 2025**

**We thank all applicants and advise that only those selected for an interview will be contacted.

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