Site Administrator

2 weeks ago

Welland, Canada Newton Group Ltd. Full time

**About Us**

Our purpose at Newton Group is to excel in delivering; economical, high quality, low carbon, low energy and low maintenance building systems and structures in the ICI building industry. We strive to make and improve better products and develop our people to work together with various skills. We believe that a truly inspiring and diverse place to work is a must. We want you to join our team of passionate self-starters who believe the world is full of untapped opportunities.

**Qualifications**:

- 2+ years in an administrative role, preferably construction related
- Excellent written and verbal “English” communication required
- Demonstrated ability to prioritize and organize responsibilities in a fast-paced work environment through above average time management and multi-tasking skills
- Exceptional attention to detail required
- Excellent interpersonal skills to build and maintain working relationships with management and co-workers
- Willingness to learn; perseverance through high pressure situations
- Excellent customer service skills; adept at servicing multiple companies and demands
- Exposure or understanding of principles of lean thinking and continuous improvement
- Relevant work experience with a construction / project management / system management platform preferred
- Strong analytical, problem-solving, organizational and time management skills
- Must have well developed computer skills with the flexibility, adaptability and desire to seek out, learn and embrace new and emerging technology
- Advanced proficiency in Procore and Microsoft Office - specifically Excel and Project
- Ability to function with and utilize video conference software (ie-Zoom)
- Provide other administrative tasks and support as assigned

**Responsibilities**:

- Manage schedules and appointments for Superintendents with 100% confidentiality
- Facilitate internal and external meetings, conference calls, site tours, etc.
- Provide administrative duties to support the Site team with any related administrative requirements
- Assemble and report data. Prepare reports, meeting minutes and correspondence
- Liaise with all departments including scheduling and attending internal and client meetings
- Manage calendars, schedules, and meeting appointments
- Comfortable and confident tracking and following up with outstanding items
- Maintain a detailed filling system (electronic and hard copy)

**Location**:
Welland, ON

**Hours**: 44 hours per week, as required by site

**Benefits**: Safety Eye Protection, Hearing Protection, Life Insurance, Accidental Death and Dismemberment Insurance, Long Term Disability, match employee pension contributions, and Health Care Spending Account. Waiting periods and restrictions apply.

**Language**: Able to speak, read and write English

Newton Group encourages people to enjoy work and working with others, to be creative and effective in teams, to be reliable for other team members and to develop efficient work habits to serve customers well and deliver best value excellent buildings and structures.

Newton Group is an Equal Opportunity Employer and welcomes all applicants who consider themselves qualified.

**Job Types**: Full-time, Permanent

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Company pension
- Life insurance
- On-site parking
- Paid time off

Schedule:

- Day shift
- Monday to Friday

**Experience**:

- Commercial construction: 1 year (preferred)
- Administration: 1 year (preferred)

Work Location: One location

  • Site Administrator

    1 week ago

    Welland, Canada The Newton Group Full time

    Welland, ON - About Us Our purpose at Newton Group is to excel in delivering; economical, high quality, low carbon, low energy and low maintenance building systems and structures in the ICI building industry. We strive to make and improve better products and develop our people to work together with various skills. We believe that a truly inspiring and...

  • Administrative Assistant

    4 days ago

    Welland, Canada Strive Niagara Full time

    Strive Niagara is a non-profit, social service organization dedicated to assisting and fostering the independence of young families pursuing an education through the provision of licensed quality child care and other necessary community supports. **Duties and Responsibilities** - Answer telephones and transfer to an appropriate staff member - Meet and greet...

  • Administrator - Sales

    4 days ago

    Welland, Canada TFN REALTY INC. Full time

    **Position Overview**: As part of our new home Sales team you will be responsible for supporting the Sales Representatives with the administrative function of the residential project and contributing to an outstanding purchasing experience. In order to accommodate our clients, the hours for this role are: Monday to Thursday: 12:30pm to 7:00pm Friday:...

  • Administrative Services Supervisor

    1 week ago

    Welland, Canada RA Migration INC Full time

    Education: - Expérience: **Education**: - Bachelor's degree **Work site environment**: - Business **Work setting**: - Legal firm **Tasks**: - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies...

  • Administrative Services Supervisor

    2 weeks ago

    Welland, Canada RA Migration INC Full time

    Education: Bachelor's degree - Experience: 1 year to less than 2 years **Work site environment**: - Business **Work setting**: - Legal firm **Tasks**: - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer...

  • Human Resources, and Administration

    6 days ago

    Welland, Canada Halco Portables Full time

    _At HALCO Portables, our strength is in our people, whose passion translates directly into the friendly, timely and reliable service they provide"_ Halco Portables is growing! We are searching for a skilled Human Resources professional comfortable assisting with the administrative needs of the office. As a knowledgeable and dedicated Human Resources...

  • Receptionist/administrative Assistant

    3 days ago

    Welland, Canada Meshki Chiropractic & Health Clinic Full time

    **Job description** **Are You Compassionate and Hardworking?** **About You** You're friendly yet assertive, outgoing, and have a keen eye for detail. You’re task-oriented, able to think on your feet and looking for an opportunity in which you can learn and grow. You’ll be the glue that keeps our professional healthcare services operating in seamless...

  • Medical Office Assistant

    2 weeks ago

    Welland, Canada Dr. Jedrzejko | General Surgeon, Niagara Health Full time

    **Job Overview** **Duties**: - Receive referrals for 1 surgeon with potential to grow to 2+ surgeons - Manage phone systems and triage calls appropriately - Assist with front desk operations (e.g., patient check-in and check-out) in a medical office environment - Enter patient information into electronic medical records (EMR) accurately and maintain EMR -...

  • Dispatcher/customer Service

    2 weeks ago

    Welland, Canada Halco Portables Full time

    _At HALCO Portables, our strength is in our people, whose passion translates directly into the friendly, timely and reliable service they provide"_ Halco Portables is growing! We are searching for an experienced **Dispatcher & Customer Service Representative**. This skilled route planner and sales capable professional will need to be comfortable performing...

  • Dental Administrator

    2 weeks ago

    Welland, ON LC C, Canada Welland Dental Centre Full time

    Job Opening: Dental AdministratorAbout UsWelland Dental Centre is a patient-focused dental office dedicated to delivering outstanding care and building lasting relationships. Our team values professionalism, positivity, and teamwork. We're looking for a Dental Administrator who can help us deliver a smooth, welcoming experience for every patient who walks...