Pharmacy Program Assistant

**Pharmacy Program Assistant**: Employees of Public Health are expected to provide high quality programs and services including but not limited to sexual health, harm reduction and immunization clinic services by demonstrating respectful, inclusive, non-judgmental values. **As an employer of choice, Halton Region recognizes the many benefits of hybrid work arrangements including flexibility and better work-life balance for our employees. This position is eligible for our Hybrid Work Program.** **Posting ID**: 4163 **Department**: Health **Division**: Immunization Services **Pay Range**: $57,685 - $72,107 **Job Type**: Temporary < 1 year **Contract Duration**: Up to 12 months **Hours of Work**: 35 hours per week **Work Location**: 1151 Bronte Road, Oakville **Employee Group**: OCT **Posting Date**:April 24, 2025 **Application Deadline**: May 4, 2025 **_Please be advised that the results of this competition may be used to fill subsequent vacancies of the same position within the next 18 months._** **Job Summary** Reporting to the Public Health Pharmacist, the Pharmacy Program Assistant provides administrative support to the pharmacy team. **Duties & Responsibilities** - Supports the distribution process of publicly funded vaccines by placing vaccine orders to OGPMSS, preparing weekly manifests for vaccine delivery, populating vaccine distribution lists, processing returns of wasted/expired vaccines, etc. - Upholds strong customer service standards by responding to inquiries about vaccine distribution in a courteous and timely manner. - Maintains program files and records - filing, retrieving and archiving files for storage in accordance with the departmental/corporate record retention schedule. - Maintains inventory for stationery, office supplies and cold chain equipment, placing orders to restock materials, equipment and supplies as needed. - Manages distribution of cold chain equipment to external partners and ensures that customer invoicing is initiated where required. - Provides administrative support by creating and maintaining staff schedules, tracking program IT equipment, printing materials, labels and forms, etc. - Assists with the organization of team events and meetings and taking meeting minutes as required. - Functions as a member of a multi-disciplinary team and provides backup to other members of the administrative support group within the Immunization Services Division. - Performs other duties as assigned. **Skills & Qualifications** **Essential** - Secondary School Graduation Diploma. - Minimum two (2) years of office/administrative experience. - Ability to enter large amounts of data with superior accuracy skills and attention to detail. - Experience with preparation of correspondence, phone/reception duties and file maintenance. - Ability to work in a team environment with excellent customer service skills, problem solving skills and organizational skills. - Excellent written and oral communication skills. - Demonstrated ability to learn a variety of software programs. **Preferred** - Diploma in office administration with additional training in office/business software. - Experience with Siebel, SAP or Panorama. - Experience providing administrative support in a health care or public health setting. A combination of relevant experience and equivalent education will also be considered **Working/ Employment Conditions** **Working Conditions** - Flexibility to work outside of core business hours including evenings, weekends, and holidays may be required to meet program needs - Travel may be required; the incumbent must provide their own transportation. **Employment Conditions** - A current complete record of immunization according to the Ontario provincial immunization schedule. - In accordance with requirements in Ontario Regulation 191/11 - Integrated Accessibility Standards and the Ontario Human Rights Code, Halton Region will accommodate the needs of individuals with disabilities throughout the recruitment process. If you require accommodation at any stage of the recruitment process, please inform the Talent Acquisition representative of the nature of the accommodation(s) you require. - Applications will be accepted until 11:59 p.m. on the deadline date specified on the posting. Halton Region serves more than 650,000 residents throughout Burlington, Halton Hills, Milton and Oakville. We are committed to delivering high quality programs and services that make Halton a great place to live and work. We engage great people who contribute to meaningful work that makes a positive difference in our community. At Halton, you are encouraged to grow and succeed in your career and are recognized for your accomplishments and contributions. As an employee, you will be part of a progressive, service focused and award winning employer with a diverse and inclusive work environment.