Program Assistant

**VACANCY**
Applications are invited from qualified individuals to fill the following position:
**Program Assistant**

**Full Time Permanent**

**NORTH BAY REGIONAL HEALTH CENTRE FOUNDATION**

The Foundation’s Program Assistant reports directly to the Foundation President/Chief Executive Officer (CEO)
and maintains control of strategic and tactical matters as they relate to financial matters, including; budget
management, cost benefit analysis, and forecasting needs.

Carries out the donation processing cycle (donation acceptance, detailed database entry, receipting, generating
thank you letters); data analysis; report generation; monthly financial reconciliation; and to provide
administrative support to the fundraising staff and the Foundation.

This position requires a high level of interpersonal skills and confidentiality. A fast-paced environment with large
amounts of data entry requiring accounting knowledge, specialized computer program skills and research skills
coupled with the ability to multi-task efficiently. In addition, this position oversees the Foundation’s annual
Hospital Lottery, Celebrating Life Memorial program, Obsolete Equipment sales and Vendor programs.

Specific key duties and responsibilities of the role include but are not limited to:

Donation acceptance and data entry: Act as the Foundation’s first point of contact for donors and carries
out the donation processing cycle in a timely, accurate and confidential manner. Manage the processes
for budgeting and forecasting as well as to deliver business performance reporting and analysis and
oversee the investment portfolios; implement investment plans.

Perform weekly, monthly and annual tasks to generate and verify financial information.

Co-ordinate and supervise the Hospital Lottery program and provide administrative assistance to various
special events including the annual Celebrating Life Memorial Event..

Provide administrative support to ensure efficient operation of the office.

Support the Foundation staff through a variety of tasks while being responsible for confidential and time
sensitive information.

Provide supervision of the Foundation’s weekly volunteers and the maintenance of the office
resources/equipment.

Provide coverage for reception/front of office, when required.

Manage and oversee the Vendor Program and Obsolete Equipment Sales portfolio.

**Qualifications **

A bachelor’s degree in Business Administration or equivalent with coursework in business, finance or
accounting and or general understanding of accounting principles.

 Experience handling large sums of money, data entry and balancing cash flows in a fast-paced environment
while dealing with the public.

 Ability to maintain accuracy and confidentiality.

 Knowledge of database and financial systems. (Raiser’s Edge, QuickBooks).

 Proficient research skills and the ability to multi-task quickly.

 Strong written and oral communication skills.

 Knowledge of CRA’s tax receipting requirements.

 Resourcefulness and problem-solving skills: Finding information and solutions to complete tasks.

 Ability to use Office Technology, Software and Applications. (Microsoft Suite).

 Extensive knowledge of Revenue Canada’s charitable law.

 Knowledge of fundraising guidelines, standards, and techniques.

 Knowledge of AGCO and Municipal lottery licensing.

 Collaborative team member with the ability to build productive relationships and networks of support.

 Excellent organization, planning and time management skills combined with a strong attention to detail.

 Ability to work collaboratively with volunteers and staff.

 Must demonstrate commitment to ensure personal safety, safety of fellow workers, patients, volunteers,
and visitors.

 Ability to support and contribute to a culture of safety and prevention of adverse health events required

 Must demonstrate good attendance.

 Valid class G Driver’s License and Ministry of Transportation Driver’s Abstract required.

 Access to a safe and reliable vehicle.

 Bilingualism an asset.

Criminal Reference Check including the Vulnerable Sector Check recent within six (6) months is a requirement

- We are an equal opportunity employer. We thank all applicants for their interest._

North Bay Regional Health Centre is committed to providing accessible employment practices that are in compliance with

the Accessibility for Ontarians with Disabilities Act (AODA). If you require an accommodation for disability during any stage

**_NORTH BAY REGIONAL HEALTH CENTRE IS AN EQUALOPPORTUNITY EMPLOYER_