Event Security Coordinator, Xa Security

Job Title: Event Security Coordinator
Location: Calgary, AB
Company: XA Security
About XA Security

XA Security is one of Alberta’s leading event security providers, trusted for delivering safe, organized, and professional service at the province’s largest venues and events. We are relationship-driven, detail-oriented, and committed to doing things the right way.
Our company culture is built on four core values:

- Stay Calm - We bring steadiness and clarity in high-pressure situations.
- Foster Curiosity - We ask questions, improve systems, and continually seek better solutions.
- Lead with Empathy - We prioritize people and approach every interaction with understanding.
- Be Pro - We act with integrity, professionalism, and pride in everything we do.

**Position Overview**
We’re hiring an Event Security Coordinator to support the scheduling, administration, and delivery of event operations. This position reports directly to the Operations Manager and works closely with Event Security Managers and Supervisors. This role is ideal for someone who is highly organized, detail-oriented and possesses strong administrative skills. You’ll help ensure each event is set up for success, coordinating staff, equipment, documentation, and communication to ensure smooth and professional delivery.

**Key Responsibilities**
- Scheduling: Create and manage staff schedules for upcoming events using our internal scheduling software.
- Timesheets & Reports: Verify timesheets for accuracy and review field reports for clarity and completeness.
- Estimating: Prepare event estimates based on client requests and preliminary event details.
- Invoicing: Generate invoices for assigned events based on approved hours and post-event reviews.
- Scorecard Reporting: Submit weekly data for internal performance tracking (e.g. event hours, incident statistics).
- Event Preparation: Coordinate and compile all required event documentation, post orders, and logistics materials.
- Inventory Coordination: Ensure uniforms, radios, and equipment are ready and organized for each event.
- Client and Team Communication: Liaise with clients and Event Security Managers to confirm schedules, credentials, and event details.
- Team Collaboration: Work closely with Managers and Supervisors to align on deployment and planning.

**Who You Are**
- Highly organized and dependable with strong attention to detail.
- Skilled in coordination and administration across multiple projects.
- Comfortable using scheduling and reporting tools.
- An effective communicator with clients, colleagues, and field staff.
- Calm under pressure and responsive to last-minute changes.
- A collaborative team player who contributes to a high-performance operations culture.
- Someone who naturally embodies our core values: Stay Calm, Foster Curiosity, Lead with Empathy, and Be Pro.

**Qualifications**
- Diploma or Bachelor’s Degree in a business-related field (required).
- 1-3 years of experience in coordination, scheduling, or administrative support.
- Proficient in Microsoft Office (especially Excel) and familiar with scheduling and reporting systems.
- Experience in events, logistics, or the security industry is considered an asset. Perks & Compensation
- Salary: $50,000-$55,000 per year
- Unlimited Vacation Policy
- Comprehensive Health & Dental Benefits
- Health Spending Account (HSA)
- Company Laptop Provided
- Monthly Phone Allowance
- Access to Event Tickets
- Supportive and collaborative team culture

**Work Environment**
This role is based out of our Calgary office and includes occasional travel to event sites. Most travel is within Calgary, with some events taking place throughout southern Alberta. The position primarily follows a Monday to Friday schedule, though flexibility is required during peak event periods and weekends.