Office Services Technician

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our over 400 lawyers are based in offices in Toronto, Montréal, Ottawa, Calgary, Vancouver and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.

The Office Services Technician provides routine distribution, premises, purchasing services in the Toronto office, such as furniture and equipment moves, sorting and routing of mail and filling general office supply orders. Ensures all work is undertaken and executed in accordance with generally accepted safety and security guidelines.

**Hours of Work**:9AM to 5PM; Monday to Friday**

**Major Responsibilities**
- Prepares boardrooms in the Conference Center and on practice floors for seminars and meetings (both internal and client). Sets up and re-set furniture and equipment as per work order request.
- Completes miscellaneous premises requests, as scheduled by the Coordinator. This includes installation of keyboard trays, varidesks and minor repairs. Follows up with the Coordinator with status of the request.
- Completes scheduled inspections of boardrooms, washrooms, space, first aid kits/NERP supplies. Ensures problem areas are reported to the Office Services Coordinator.
- Completes internal moves/student rotations. Moves boxes, chairs and other furniture as indicated on the MAC spreadsheet. May included tagging of furniture, assisting with the packing of office contents and supervising outside moving company. Ensures that the office/workstation is presentable once the move is complete (floor vacuumed, garbage/recycling bin and name plate in place).
- Completes Distribution requests; this includes mail, fax and courier requests. Follows up with the Coordinator with status of the request.
- Delivers/Picks up Interoffice Mail on assigned floors as scheduled. Ensures picked up mail is returned to the mailroom, sorted & processed.
- Fills all orders received via Toronto e-purchasing (Toronto only) and Osler Store (all offices).
- Unpacks incoming purchasing related orders and places items on shelves.

**Position Requirements**
- Education and Experience_

This position requires a high school diploma plus one year experience working in an office environment. An equivalent combination of education, training and experience may be acceptable.
- Knowledge and Skills_
- Knowledge of office practices and procedures.
- Time management and organizational skills with the ability to prioritize and accomplish assigned tasks and effectively multi task.
- Ability to work independently and be team player.
- Ability to read, write and follow verbal and written instructions.
- Computer skills (Microsoft, Outlook, Excel, Word, MCDM).
- Oral communication, customer service oriented and interpersonal skills needed to interact with a variety of individuals.
- Ability to sort and classify information according to established methods.
- Ability to operate hand tools in a safe manner; basic carpentry, mechanical and electrical knowledge an asset.
- Ability to maintain focus and physical stamina to carry out work orders and remain optimistic under pressure.
- Regular attendance and reliability; flexibility to work extra hours when required.
- Required to frequently lift up to 50 lbs.

For the safety of firm members and visitors, Osler is committed to complying with the recommendations of public health authorities, including with respect to adopting mandatory vaccination policies. Employment at Osler is therefore conditional on complying with any vaccination policies that Osler may adopt from time to time in response to the recommendations of public health authorities.

We are currently working in a hybrid work arrangement, which includes a requirement to work partially in the office.

**Accessibility and Accommodation**

**Background and Reference Checks**

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.

**No agencies or phone calls please.