Office Coordinator

Are you so organized that people make fun of you? Do you LOVE working with documents and want to broaden your experience and skill set? Do you want to join a team that works together, appreciates and supports each other and ENJOYS hard work? Then we need to talk

Because we’re growing, we are looking for an Office Coordinator to help with compiling meetings notes and generating reports, answering phones, processing orders, customer service, updating client agreements, maintaining CRM database, ordering office supplies, sending gifts to clients and other administrative duties. **YOU MUST HAVE SOME EXPERIENCE WORKING IN A PROFERSSIONAL OFFICE and/or college education related to Office Administration.** You also must be able to work in a fast-paced environment and demonstrate extraordinary attention to detail.

This is a full-time position based in our Riverview office paying $33,000 to $45,000 a year. As an employee, you will qualify for a health insurance and profit sharing. You **MUST already be based in the Greater Moncton area** and be a Canadian citizen or have a valid Canadian Work Visa (Sorry, no exceptions). This is an awesome opportunity for someone who:

- **LOVES LEARNING NEW THINGS and wants to broaden their experience and skills**
- **Wants to work for an organization that truly CARES about its clients and employees**
- **Wants to work in a fast-paced, NO-DRAMA environment where office politics, backstabbing, gossip and negativity are NOT tolerated.**
- Wants to work at a company where they can LEARN about all aspects of business with a heavy focus on process improvements.
- Is extremely detail-oriented and appreciates people who take an organized, systematic approach to achieving success.
- **Likes the idea of working for a smaller (but growing) company where their ideas and contributions directly impact the company’s success, direction and growth.**
- Is a quick, self-motivated learner who wants to work for a company that will invest in their education.
- Wants a position that will offer upward earning and career advancement; we want people who are interested in growth, learning and becoming part of our team long-term.

**The Office Coordinator Role Scorecard**:
To assist in daily administrative operations within the organization. Answer inbound calls, schedule meetings and carries out administrative duties. The position is also responsible to help implement and report on the various marketing campaigns, systems and assets for our organization. Success in this role will be measured on correct and on-time implementation, upkeep and management of all administrative and marketing projects, as well as the meticulous upkeep of our Client Relationship Management (CRM) system. Specifically:

- Extreme attention to detail and be highly organized. There are many things happening at our company simultaneously that often involve multiple projects being worked on at once. Therefore, the person we hire must be able manage their time and a number of detailed projects successfully.
- Your ability to maintain and build the company’s database (list) and CRM systems with error-free accuracy.
- Your ability to IMPROVE upon the performance of operations, constantly seeking ways to increase the performance of each activity and investment.
- Good verbal and written communication skills, and must enjoy working as part of a team in a small business.
- The ability to handle sensitive information in a confidential manner
**Note: This is the initial list for this position. Other tasks will be added as this individual’s skill level increases.**
- Answering the phone in a friendly manner and directing calls to appropriate resources.
- Record and prepare minutes of meetings, seminars and conferences
- Type and proofread correspondence, forms and other documents
- Schedule and confirm appointments
- Compile data and generate reports
- Perform data entry
- Provide the CEO weekly reports on administrative and specified operational metrics.
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Assist in managing the process of finding and sending client gifts for referrals, birthdays, anniversaries, and other occasions.
- Carries out administrative duties (filing, typing, copying, binding, scanning, etc.)
- Work with mínimal supervision
- Advise senior management

**Core Values**:
Upholding these Core Values is crucial not only to how we perform as a company, but also how excited and enthusiastic we all are about working here. These Core Values are the foundation of our culture. Our culture sets the standard for how we treat each other, whether or not we trust each other and how we handle conflict and settle differences. It’s the standard for how we act, communicate, and treat each other.

Since we spend the majority of our waking hours working with each other, we take these Core Values seriously to provide a workplace we all enjoy coming to. Our compa