Medical Education Program Coordinator

**Department** Faculty of Medicine & Dentistry - Medicine Dept

**Salary range** $51,821.52 to $70,382.74

**Hours per week** 35

**Grade** 8

**Posted date**

**Closing date** January 3, 2025

**Position Type** Full Time - Trust Funded

**Description**:
This position is a part of the Non-Academic Staff Association (NASA).

This position has an end date of January 31, 2026 and offers a comprehensive benefits package which can be viewed on our Benefits Overview page

**Location** - This role is hybrid with a mix of remote and in-person. Work primarily takes place at North Campus Edmonton.

**Working at the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

**Working for the Department of Medicine**

The Department of Medicine is the largest department in the Faculty of Medicine & Dentistry at the University of Alberta with over 250 academic faculty members and over 400 trainees (graduate students, postdoctoral fellows, and residents). The Department of Medicine's core mission is to undertake outstanding education, research, and high-quality clinical care to provide the best possible health outcomes for Albertans. We have 14 divisions that work collaboratively in a multi-disciplinary, multicultural, and ethnically diverse collegial environment.

**Position Summary**

A Medical Education Program Coordinator is a strong Administrative Professional who supports the training of future physicians through developing, coordinating, and maintaining the support of medical education administration.

Under the administrative supervision of the Team Lead of Medical Education, this position requires a collaborative, proactive individual capable of working autonomously in a team environment. In the Medical Education Business Unit team environment, we value administrative professionals who share knowledge and skills, contribute ideas, and provide recommendations for solutions. Supporting special projects, internal and external accreditation, events, workshops, and resident recruitment, the Coordinator raises the profile of Medical Education at the University of Alberta.

The Medical Education Program Coordinator must have a detailed working knowledge of the requirements of their education programs and possess excellent interpersonal, problem-solving, and multi-tasking skills. Flexibility and adaptability are important skills as the coordinator will take directions from multiple sources. The Coordinator also provides administrative support for the educational program technology platforms such as Canvas, webEval, and MedSis. The coordinator provides coverage for the Medical Education Business unit.

If you are a courteous, highly proficient administrator who is adept at coordinating numerous schedules and you can manage a successful project through to the end by completing a series of detailed complex tasks, we encourage you to apply.

**Duties**
- Program Administration
- Scheduling Rotations
- Distribute and manage learner’s evaluations
- Acts under the model of Competence By Design in liaison with the Post Graduate Medical Education and Royal College CBME in meetings
- Provides administrative support to meetings by scheduling, preparing agendas, taking minutes, and action items
- Drafts letters, memos, reports, and documents
- Support the examination process, including notifying residents of deadlines, setting up examination stations, and proctoring written exams
- Participates and contributes to public relations initiatives for Medical Education
- Assists in the annual onboarding of residents
- Engages with the delivery of Education Activities related to research and the Royal College curriculum initiatives for the residency program
- Financial administration of the programs including the administration of awards and grants
- Acts as a primary contact for the Accreditation process for Internal and External reviews
- Ensures quality standards are maintained at all times
- Supports the Recruitment of Residents in:

- Canadian Medical Graduate Selection process as a primary contact for the Canadian Residency Matching Service (CaRMS);
- Creates updates to the Program Coordinator's Manual
- Office administration team duties include providing backup for other