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Payroll & Systems Specialist

2 weeks ago

Guelph, Canada Agricorp Full time

**The Role**:
As **Payroll & Systems Specialist**, you are responsible for administering and delivering payroll, benefits programs, leaves of absence, terminations, new hires, accounts reconciliation, payroll year-end, audits, and related activities for approximately 350 employees. You are also responsible for the maintenance of accurate employee electronic data through sound system administration practices. This role reports to the Manager, Human Resources. In this role, you will be responsible for:

- Processing biweekly payrolls timely and accurately for hourly and/or salaried employees, including reviewing and processing exceptional transactions (i.e., overtime, retro payments, leave payments)
- Working with the HR team to ensure peer reviews and quality checks occur on all payroll related transactions
- Administering and maintaining employee documentation related to pension and benefits, including enrollments, changes and terminations
- Reviewing and reconciling third party vendor billings on a monthly basis (i.e., benefits premiums, pension contributions, etc.)
- Maintaining and reconciling year-to-date information and processing of year end payroll transactions
- Preparing and reconciling all payroll reports, including journal entries, cost centre information, time and attendance, etc. to ensure correct internal reporting
- Responding to employee and manager payroll, benefits and systems inquiries
- Working with system vendor to identify and resolve system and payroll related issues to ensure the ongoing effectiveness of the system
- Managing administration of system security roles and rights within standard protocols
- Partnering with members of the team to update and maintain process documentation ensuring the effective and accurate administration of payroll, benefits and human resources systems
- Maintaining and updating dashboards for the reporting of HR related information through regular and recurring reporting mechanisms (i.e., monthly report)
- Developing and producing standard and ad-hoc reports that assist the organization with effective and efficient management of employee information

**Job status**: 18 month contract (posting for an upcoming vacancy)

**Work status**: Full time in office

**Salary range**:$63,814 - $75,075

**Location**: Must live in Ontario to perform this role

**Qualifications**:

- Post-secondary education in a business-related discipline (human resources, information technology, information systems, finance) or equivalent experience
- 3 to 5 years’ experience in payroll and benefits administration; proven experience in payroll processing cycle, including year-end
- 3 to 5 years’ experience in managing electronic data in an HRIS environment (UKG Pro preferred)
- Experience producing reports, pre-defined and ad-hoc from an HRIS system
- Proficient in the use of Microsoft products and business intelligence reporting utilities
- Payroll Compliance Practitioner (PCP) certification, an asset

**Key Competencies**:

- **Attention to detail -** The ability to be conscientious, consistent, accurate, and thorough
- **Analytical thinking** - Interprets, links and analyses information and situations by breaking them down into component parts, and identifying patterns, connections and underlying issues.
- **Initiative**- Identifies and deals with situations and issues proactively and persistently, seizing opportunities that arise.
- **Information gathering & processing**- Locating and collecting data from appropriate sources and analyzing it to prepare meaningful and concise reports that summarize the information.
- **Critical judgment, decision making, & problem solving**- Uses critical judgment to make decisions and solve problems involving varied levels of complexity, ambiguity, and risk
- **HR: Payroll -** Ensures employee’s pay is processed accurately and on time each pay period.

**Background**:
**Agricorp, an agency of the government of Ontario.**

Agricorp delivers government programs. These programs help protect the livelihood of over 47,000 Ontario farmers against the many risks farm businesses face every day. Our employees are skilled professionals who respond when industry and government need us, manage public funds with great care and integrity, and deliver a quality customer experience.

Agricorp helps grow Ontario agriculture. We underwrite $6-8 billion in risk each year. The agency was established in 1997, and since then we’ve made over $8 billion in payments to farmers when they needed it most.

Please advise if you require accommodation during the recruitment process.

We thank all applicants for their interest; however, only those selected for an interview will be contacted directly.