Bookkeeper and Financial Administrator

1 week ago

Bowmanville, Canada Bowmanville Older Adult Association Full time

The Bookkeeper and Financial Administrator is responsible for the management and accurate recording of Bowmanville Older Adult Association’s financial transactions and maintenance of those records. The Bookkeeper and Financial Administrator reports to the Executive Director.

**Primary Duties and Responsibilities**
- Be fully conversant with double entry bookkeeping utilizing QuickBooks functionality.
- Produce timely and accurate financial reports.
- Implement and monitor compliance with internal financial and accounting policies and procedures.
- Maintain accurate systems for recording cash and other revenue streams, accounts payable, accounts receivable, disbursements and petty cash.
- Provide ongoing support and assistance to Front Desk, Café Volunteers Raffle/Lottery Volunteers as it relates to revenue management.
- Record transactions accurately in QuickBooks.
- Reconcile bank accounts monthly.
- Prepare bi-weekly payroll for the organization.
- Ensure compliance with employer payroll obligations including withholding and remittance of CPP/EI, income tax, and BOAA employer taxes and HST.
- Prepare and provide all Records of Employment as required.
- Regularly meet and work with the BOAA Treasurer and assist with financial reporting.
- Prepare all supporting information for the annual audit.
- Work with BOAA’s Auditor to complete and submit the Annual Charitable Information Return and other tax returns.
- Maintain past year’s financial records in an orderly, safe, and well-documented manner for audit and reference purposes.
- Monitor and provide recommendations to the Executive Director regarding trends, cost savings, annual budgeting etc.
- Additional duties as required.

**Qualifications**

**Education**
- Post-secondary degree/diploma in business, accounting, bookkeeping, finance or a combination of education and commensurate experience.

**Experience/Skills**
- Ability to work in a fast-paced office environment.
- Extensive experience utilizing QuickBooks.
- Solid computer skills.
- Attention to detail with a high level of accuracy.
- Strong organizational skills.
- Superb time management skills.
- Ability to work under pressure and juggle multiple projects.
- Able to work effectively with staff teams, volunteers, members, and senior management.
- Strong communication skills, verbal, written and interpersonal skills.
- Ability to plan, organize, pay attention to detail and complete work on a timely basis.
- Strong analytical and problem-solving skills.
- Shows initiative, flexibility, and resourcefulness.
- Ability to articulate a position, to be adaptable and to compromise.
- Flexible with the ability to work evenings or weekends on some occasions.
- Valid Ontario ‘G’ Driver’s License and vehicle available to travel throughout Durham region.

Pay: $42,000.00-$46,000.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- Vision care

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Education**:

- DCS / DEC (preferred)

**Experience**:

- QuickBooks: 1 year (required)
- Bookkeeping: 1 year (required)

**Language**:

- English (required)

Work Location: In person

Application deadline: 2024-09-30
Expected start date: 2024-10-14

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