Administrative Assistant/junior Document Control

5 days ago

Calgary, Canada Sequential HR Full time

**Administrative Assistant/Junior Document Control**

**Role**

**Key** **Responsibilities**
The Administrative Assistant/Junior Document Control will be responsible for:
Primary Duties:

- Assisting with document control tasks, including maintaining databases, templates, and records.
- Providing reception coverage as needed.
- Supporting financial tasks such as invoicing, payroll, and accounts payable/receivable.

Secondary Duties:
Administrative Duties:

- Collaborating with the administrative team to provide executive-level office support.
- Organizing and documenting meetings, scheduling, and providing meeting room support.
- Assisting with onboarding new staff, including preparation and setup.
- Contributing to the development and implementation of standards, policies, and procedures.
- Organizing corporate events and participating in the Safety Committee.
- Managing office supplies, general administration tasks, and other duties as assigned.
- Supporting time and billing processes using in-house software.
- Responding to general inquiries, receiving guests, and managing deliveries.
- Overseeing phone system operations.

Accounting Duties:

- Managing accounts payable, invoice approvals, and data entry into accounting systems.
- Supporting benefits programs.
- Performing bank and visa reconciliations in multiple currencies.
- Assisting with data collection for cash forecasting.

**Qualifications**
- Post-secondary education with 5+ years of administrative experience.
- At least 1 year of document control experience (training provided).
- Proficiency in Microsoft Office Suite; experience with BQE Core, QuickBooks, or similar platforms is an asset.
- Strong verbal and written communication skills.
- Adaptability and openness to change.
- Financial literacy and human resources experience (an asset).
- Excellent organizational and problem-solving skills, with the ability to multitask and prioritize.
- Experience managing multiple projects and meeting deadlines.
- The ability to build professional relationships across diverse technical backgrounds.
- Strong attention to detail and a willingness to learn.
- Availability to work full-time at the downtown Calgary head office.

**What We Offer**
This is a full-time position offering competitive benefits, RRSP matching, a flexible work schedule, and an engaging team environment. If you're looking to advance your career and join a supportive workplace where your contributions make a real difference, we encourage you to apply

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