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Document Control Administrator

3 weeks ago

Calgary, Canada Ice Western Full time

ICE Western Sales

Since 1991, ICE Western Sales has been at the forefront of manufacturing highly complex Custom HVAC units for the global commercial and industrial markets. Our commitment to service, safety, and innovation has driven us to where we are today a rapidly growing organization with a state-of-the-art manufacturing facility spanning 5 acres in South Foothills Industrial Park, Calgary, Alberta.

Document Control Administrator

Role:
Responsible for registering, tracking, classifying and distributing electronic and hard copy documents, this includes drawings, specifications, Digitizing data, vendor documentation packaging and other controlled Tasks as required documents as required by projects. Work closely with the quality control team to ensure all products meet intended specifications and requirements.

**Responsibilities**:

- Meet with the project team for preparation of technical submissions.
- Open, sort and distribute correspondence (including faxes and electronic mail) and respond to routine inquiries
- Build, update all Unit manuals and provide drawings for client packages.
- Receive documents from client, save on server, archive old documents & forward all unapproved documents with comments to project coordinator and designers.
- Arrange meetings with clients & project manager, Track meeting minutes and ensure all documents are provided at end of projects.
- Develop or maintain a records management system (including classifying and coding electronic and hardcopy files).
- Build Manufacturing Record Book with all as built documents and place it into the unit.
- Create Rating plate (Name plate) with ETL approved logo and stick into control panel.
- Receive and circulate vendor equipment drawings for approval.
- Compile and assemble supplier ICE Equipment Data Manuals.
- Control on line project data archives.
- Reporting any defects or problems with products to senior managers.
- Ensuring compliance with standards and regulations.
- Monitoring and reporting on all activities, processes, and procedures.
- Perform internal QA audit and manufacturing audits.
- Preparing and maintaining quality management documentation.
- Check the quality of materials and products for the company as well as production procedures.
- Create, update Marketing Material for clients.
- Update Built AS Bill of Material.
- Take pictures of units on the floor to ensure our quality is exceptional, any issues needs to be reported to supervisors.
- Other duties if required.

**Experience**:

- Electrical background or trade skillset is considered an asset.
- Certification in manufacturing or quality control considered and asset
- Have a diploma/degree from a Business Administration program or related experience
- Minimum 2-3 years in document control administration.
- Flexibility, adaptability and ability to work in a changing environment.
- Ability to work across and variety of projects and with diverse scopes
- Proven ability to work with multiple deadlines and multiple priorities required
- Experience in the construction and/or oil and gas industry.
- Excellent computer skills in Microsoft Office and Abode

Core Competencies:
Time Management

Planning

Organizing

Attention to detail

Communication at all levels

Initiative & Innovative thinking, problem-solving,

Decision making & judgment.

Core Hours:
Group 4 - 44 hours a week

Mon - Thursday: 7 am to 4:30 pm

Friday : 7am to 3:30pm

Environment:
Office Environment

Manufacturing Environment

Benefits of Being Part of ICE Western

Competitive Wages: Your skills are valued, and wages are negotiable based on experience.

Health & Dental: Comprehensive coverage to keep you and your loved ones healthy.

Vision Coverage: Ensuring your well-being goes beyond the ordinary.

Paid Vacation: Take the breaks you deserve to recharge and explore.

Employee Assistance: We care about your well-being inside and outside of work.

Free Parking: Hassle-free commute, from day one.

Company Events: Building a strong team spirit through memorable experiences.

Educational Allowance: Invest in your growth; we're invested in you.

Matching RRSP Plan: Secure your future with a strong financial foundation.

Safety First: We provide training and essential equipment to keep you safe.

Advancement Opportunities: Your career path is yours to define.

Physical Demands

Standing

Walking and running

Sitting

Physical Work Environment

Indoors, environmentally controlled

Standard safety equipment

I Acknowledgement of job description: I have read and understand the job description regarding my employment with ICE Western Sales Ltd.