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Event Planning Coordinator
2 weeks ago
We offer complimentary parking, staff meal program, discounted health club membership, discounted hotel stay program with both Marriott and Best Western hotels, and discounts at our F&B outlets. Group health/dental/LTD/Life benefits after three (3) months.
We are currently recruiting for an Events Planning Coordinator to assist the Event Planning Managers and the Director of Catering by performing administrative activities related to proposals and catering contracts for group bookings. This position also provides assistance to clients in the absence of the assigned Events Planning Manager.
Job responsibilities will include but are not limited to the following:
- Print daily contracts.
- Log catering contracts and ensure that any necessary Reservations are confirmed for Rooms.
- Receive and log any changes as received in contract sign-backs. Revise Banquet Event orders where required. Distribute changes to appropriate departments.
- Coordinate with Accounting regarding payment and credit approvals
- Price and order services from outside suppliers such as Audio Visual and/or Party suppliers.
- Assist the Event Planning Managers with follow up on signed contracts, deposits and final payments.
- Book internal meetings for other departments
- Print reports for meetings.
- Take, prepare and distribute meeting minutes.
- General office and administrative duties including answering telephones, data entry, photocopying, faxing, preparing and distributing mail, filing, and distribution of memos, contracts and other paperwork to various hotel departments.
- Provide support to department head with Christmas party bookings.
- Other projects and duties as assigned by the department head and/or property General Manager.
Qualifications:
- Must hold current legal authorization to work in Canada and be available for an in-person interview and daily commute for work
- Must have Industry related academics and prior 1 to 2 years hotel experience
- Must have proficient knowledge of Microsoft Word, Excel, Powerpoint, Outlook, and PMS system(s)
- Must have the ability to speak English
- Must have strong English written communication skills
- Must have excellent Organizational skills and with the ability to multi-task.
- Experience with CI/TY preferred
**Job Types**: Full-time, Permanent
**Benefits**:
- Dental care
- Extended health care
- Life insurance
- Vision care
Schedule:
- 8 hour shift
- Monday to Friday
Application question(s):
- Do you CURRENTLY hold valid authorization to work in Canada?
- Are you available to meet in person and for a daily commute to Richmond Hill if selected for this opportunity?
**Experience**:
- hotel: 1 year (preferred)
