Reception/administrative Assistant

**Job description**
- **Summary Perform**:_

Work directly with the Project Manager, all job file coordinator tasks related to customer calls, job monitoring, tracking, coordination, and audits of jobs. Create preliminary estimates and job file backup. Perform general office duties, such as drafting correspondence, filing, and creating reports.
- **Primary Roles and Responsibilities**_

1. **Job File Coordination** a. Monitor job file status b. Monitor job file audit status c. Maintain job file WIPs d. Monitor and ensure client requirements are followed

2. **Job File Documentation** a. Review and validate initial field documentation b. Perform daily job file coordination c. Perform job file backup

3. **Job File Communication and Reporting** a. Maintain internal communications b. Maintain external communications c. Prepare job file reports

4. **Job File Communication and Reporting** a. Complete and review job file documentation for final upload and the audit process b. Complete job file audit process c. Perform job close-out
- Superb customer service, administrative and verbal and written communication skills **Experience in the commercial cleaning and restoration or insurance industry is desired **Experience in writing estimates and the job file process Formal Education/Training **High school diploma/GED **This is a largely sedentary role in an office environment. However, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.

Normal Working Hours, Additional Working Hours and Travel Requirements This is a full-time position working 7:30 a.m.4:30 p.m., Monday through Friday. This position may require longer hours and some flexibility in hours may be needed dependent upon the business needs.

**Salary**: $15.50-$22.00 per hour

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- On call
- Overtime

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Midhurst, ON L9X 0N6: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person