Office Administrator

**OVERVIEW**

Guardium Security Services (GSS) Ltd. is proud to be part of the Guardium Group of Companies, our Head Office is based out of Edmonton, Alberta. We proudly serve the Province of Alberta,all of Western Canada including BC, Saskatchewan, Manitoba,and also Ontario. We are a pioneer, and modern national leader in the security services industry. Which includes all physical security services like on site guards, mobile patrols, fire/panel watch, construction sites, shopping centres and malls, high-rises, health centresto name but a few,and technologies Cameras, camera towers, monitoring, CCTV, and access control to support our Clients We are proud to employ over 1500 employees across eight (8) District and over twelve (12) branch offices.and growing each day

We are earnestly looking for personable, ambitious individuals to join our team as OFFICE ADMINISTRATOR

**Why choose Guardium?**
- Clean and modern uniforms provided
- Paid vacation and sick days
- Opportunities for advancement and growth
- Dedicated onboarding for all employees
- Strong professional deportment
- Various training courses and opportunities
- Continued training and education thru Guardium Training Academy
- Cross training and opportunities with other Guardium companies
- Employee Recognition - Merit Citations - Monthly and Yearly Awards

**Duties**:

- Create and maintain guard roster and staff schedule on a daily - weekly - monthly basis thru online scheduling software
- Coordinate and liaison with Dispatch dept. re: HR - schedules - onboarding - training ,disciplinary matters
- Creation and maintenance of guard and site chat groups
- Creation, modification and maintenance of duties and post orders
- Coordinating tow and service calls thru towing app for sites and clients
- Coordinating and assisting with courier and logistics requests and deliveries in city limits.
- Answer and direct phone calls, take messages, and provide information to callers
- Greet and assist visitors, customers, staff, and vendors to office in a professional and friendly manner.
- Manage office supplies & uniform inventory and place orders as needed
- Assist with vendor management, including maintaining relationships and processing invoices.
- Handle basic (HR) human resources tasks, such as maintaining employee records (digitally and hard copy) and assisting with onboarding processes.
- Perform basic bookkeeping tasks using QuickBooks online, such as recording expenses and managing accounts payable/receivable.
- Maintain organized filing systems for both physical and electronic documents
- Assist with payroll processing and timekeeping.
- Ensure the boardroom, classroom, front desk and staff lunch areas are neat and tidy at all times.

**Experience**:

- Proven experience as an Office Manager or Administrator or similar administrative role
- Proficiency in using phone systems, including transferring calls and taking accurate messages
- Familiarity with vendor management processes, including invoice processing
- Basic knowledge of human resources practices and procedures
- Experience with QuickBooks online accounting software is mandatory
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent phone etiquette and customer service skills
- Typing speed of 50 words a minute min. is a necessity.
- Maintain accurate and updated.
- Must have a minimum of 2 - 3 years experience

If you are a motivated individual with excellent organizational skills, we would love to hear from you. Please submit your resume along with a cover letter detailing your relevant experience.

**Diversity and Culture**

Guardium Security Services Ltd. is proud to be a equal, diverse and inclusive company in today’s modern age. Our commitment to fostering a culture of diversity, inclusion, respect, and accommodation amongst our team of employees is just part of what we offer to aspiring individuals. Along with a wealth of job and training opportunities for those looking to gain experience and develop their professional skills in an ever growing field

**VALUES
- INTEGRITY
- VIGILANCE
- SAFETY**

Pay: $40k - $55k annually

Benefits: Available after probationary period

Flexible language requirement:

- Strong English skills (speak, read, write)

Schedule:

- 8 hour shift daily (0800 hrs to 1700 hrs)
- Monday to Friday
- Weeknites and weekends on occasion (ie. Special events)
- On call availability

**Education**:

- High school
- Secondary School (preferred)

Licence/Certification:

- HR diploma or certification definite asset
- Business communications certification definite asset

Work Location: In person on site at Guardium head office

Pay: $40,000.00-$55,000.00 per year

Schedule:

- 10 hour shift
- 12 hour shift
- 8 hour shift
- Monday to Friday

**Language**:

- English (preferred)

Work Location: In person