Administrative Assistant

**CFMWS - WHERE PURPOSE MEETS PASSION**
At Canadian Forces Morale and Welfare Services (CFMWS), we’re more than just a workplace; we’re a proud community dedicated to supporting Canadian Armed Forces members, veterans and their families in their daily lives. We carefully curate and provide programs and services designed to meet their unique needs and enhance their mental, social, physical, financial and familial well-being. CFMWS employees deliver programs and services including recreation, sports and fitness programs, customized financial services, retail services, access to retail savings and discounts and offers family support and organizes charity events.

Our success stems from living our values. Our employees care about their role in supporting Canadian Armed Forces members, veterans and their families and act with integrity in all they do. Thriving in our close-knit environment, we act as one team with one mission. We constantly seek new ideas and creative ways to deliver the best possible programs and services.

As an employer, we offer a commitment to your health, wellness and growth. We provide a diverse range of roles across many locations and a career where you can make a meaningful impact.
**THE ROLE**
This is a hybrid position with an assigned work location allowing the employee to work partly from a corporate office and partly from a home office in accordance with the CFMWS Flexible Work Options Policy, and with approval from the direct manager.

Under the supervision of the Administrative Supervisor, the Administrative Assistant - PSP HQ works as a team member in the General Office, providing administrative support to Personnel Support Programs (PSP) staff, including records management, proof-reading and formatting documents, preparing files for review, distribution, and
transmission, data entry and compilation, creating reports and spreadsheets, mass mail outs, and minute taking. You will maintain lists pertinent to the Division including contact, distribution, and mailing lists. You will assist with conferences and meetings including logístical preparations, set up, and collecting, preparing and organizing information. You will assist managers with new staff including in clearance, building passes, ID Cards, and obtaining IT resources and accounts. You will assist in the development and maintenance of Standard Operating Procedures within the General Office.
**QUALIFICATIONS NEEDED** Education, Certifications and Licenses**

College diploma or certificate in office administration, business administration, or a related field AND some years of experience in office administration or in a related field

**Experience**

In office administration

In proofreading and editing

In data entry, data manipulation, record-keeping and retrieval techniques

In maintaining filing systems

In invoice processing

In drafting correspondence and reports

In making travel arrangements and processing travel claims

In organizing meetings, events and conferences

In designing, updating and maintaining electronic reporting forms

In minute taking and transcribing notes

In conducting research

**Competencies**

Client focus, organizational knowledge, communication, innovation, teamwork and leadership.
**LANGUAGE REQUIREMENTS**
English or French Essential. Bilingual (English and French) an asset

Reading: Functional

Writing: Functional

Oral: Functional
**BENEFITS AVAILABLE** Health Benefits**: Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance and disability insurance.

**Work Life Balance**: Flexible work options and a wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.

**Retirement Planning**: Group Savings Plans.

**Learning and Development**: Payment of professional association memberships, online learning opportunities including a LinkedIn Learning subscription and second language training.

**Perks**: Discounts through CF One Member Appreciation.

**OTHER INFORMATION**
This is a hybrid position with an assigned work location allowing the employee to work partly from a corporate office and partly from a home office in accordance with the CFMWS Flexible Work Options Policy, and with approval from the direct manager.
**START DATE**

03 November 2025

**INCLUSION AND ACCOMMODATION**

Job Reference: CFMWS15609