Finance and Payroll Clerk

**About The Link: Youth and Family Supports**

For more than 90 years, The Link has helped youth and families on a journey to healing, hope, and better lives. The organization is dedicated to walking alongside children, youth, and families as an inclusive community, strengthening and empowering a sense of being, pride, and purpose. With over 15 diverse programs, The Link has a community of caring staff that work together to provide support through a 24-hour crisis line, youth resource centers, emergency shelters, mobile crisis teams, specialized foster care, healing homes, job readiness supports, and Skills4Life. With a strong foundation within the community and a focus on connection, unity, and compassion, the organization provides a vital link for youth and families in the province of Manitoba.

**About the Opportunity**

**Summary**

The Finance and Payroll Clerk performs duties assigned that ensure the effective, efficient, and accurate operation of the Accounting and Payroll departments. Consistently ensuring accounting/payroll systems internal and external deadlines are met, policy implementation, and assisting in providing accounting, finance-related and payroll support to the Accounting and Payroll Supervisors.

**SUPPORT TO THE PAYROLL DEPARTMENT**
- Accurately processes bi-weekly payroll
- Verifies timesheets, performs calculations, balances, inputs and transmits the payroll
- Verifies processes and sets up employees from hire to resignation. Issues records of employment
- Sets up and terminates employees transferred from salaried to hourly payroll
- Updates employee information including reports to update changes in vacation and sick leave accrual and salary rates
- Formats current pay journal entries received from external payroll service provider and downloads into the financial system, including preparing monthly accruals from current journal entries and downloads into the financial system
- Requests manual cheques from accounting as required
- Prepares confirmation of employment letters for employees
- Provides ad-hoc reports as required and requested
- Responds to payroll inquiries by internal and external customers
- Calculates, allocates and inputs hours, calculates General Holiday Pay
- Reviews reposts from external payroll services
- Provides vacation and/or sick time off and backup for the Payroll Supervisor
- Reviews year to dates, balances to Canada Revenue Agency statements, prepares and processes information and adjustments for T4/T4A's
- Prepares and provides information on T2200's for employees

**SUPPORT TO THE ACCOUNTING DEPARTMENT (FLOAT POSITION)**
- Assists Accounts Receivable with the inputting of bank deposits into the Accounting System
- Assists in preparing monthly invoices required for our client's i.e. different agencies, government bodies, etc.
- Update master sheet for CIC on monthly basis
- Assists accounts payable - processes invoices, credit notes, cheque requisitions, mileage reimbursements, expense claims and other reimbursements
- Calculates and records GST input tax credits for all disbursements
- Reconciles vendor statements upon receipt and follows up with the vendor regarding discrepancies
- Balances the accounts payable sub-ledger to the general ledger
- Engages in problem solving with programs and vendors
- Assists with monthly account reconciliations when required
- Assists with compiling documents for the annual audit
- Prepares and posts journal entries as instructed by the Accounting Supervisor, Controller and Manager of Administration and Payroll
- Review and process credit card reports daily
- Sends out a weekly statement to Visa card holders
- Prepares and posts all journal entries related to credit card purchases
- Reconciles credit card expense reports to monthly visa statements
- Prepares journal entries related to bank entries

**OTHER DUTIES AND SPECIALIZED ROUTINES**
- Assists with the preparation of program budgets by providing information as identified
- Assists with the preparation of the administrative budget as it relates to costs of the accounting area
- Assists with the development of procedures for and accounts for special events as required
- Distributes Purchase Order sheets to Programs and tracks the P.O. Number and Program it was issued to in an Excel sheet
- Provides vacation coverage support for accounting staff
- Completes year end sorting and filing of documents for storage purposes
- Other duties as assigned

**QUALIFICATION**:

- Two years of relevant accounting and computerized payroll experience
- Understanding of accounting and payroll principals
- Computer experience in accounting software (Sage 300), and Microsoft Office Suite and Payworks
- Experience in accounts payable, accounts receivable and payroll
- Experience in JCP modules
- Post-secondary education in accounting, finance and/or payroll
- Knowledge of legislative rules and regulations governing payroll
- High level of accuracy and attention to detail
- Satisfact