Human Resources Clerk-dispatcher

**POSITION NOTES**:35 hours per week - 5AM START TIME**

**TITLE**:HUMAN RESOURCES CLERK-DISPATCHER**

**DEPARTMENT**:Human Resources Department**

**REPORTS TO**:Human Resources Advisor**

**SUMMARY**:
With mínimal direction, the Human Resources Clerk Dispatcher performs data entry and clerical duties in the Human Resources Department. The Human Resources Clerk Dispatcher coordinates the replacement educational and support staff. He/she works cooperatively with other employees, students and the public.

**DUTIES**:
- Contacts replacement staff and outlines assignment details and determines appropriate replacement by using a computer based Absence Tracking and Dispatch system to match absent employees to available replacement staff based on consistency and qualifications.
- Ensures available work for replacement staff is distributed in an equitable manner.
- Advises school personnel of reported absences and replacements.
- Maintains computer database of available staff and records requests for replacement staff in a computerized daily log.
- Generates payroll input data from a variety of sources including electronic data transfers from the Absence Tracking and Dispatch System.
- Ensures Human Resources’ files are completed upon the hiring of new employees.
- Enrolls and/or terminates Temporary Teachers on Call (TTOC) in Teachers Pension and benefit plans as required.
- Assists the administrative staff by relieving him/her of routine administrative tasks including maintaining office procedures, organizing schedules, preparing agendas and materials for department, Board and committee meetings, scheduling appointments and making arrangements for travel and special events.
- Types, proofs and processes a variety of materials such as correspondence, postings, contracts, memoranda, reports, agendas, timesheets, booklets, purchase requisitions, work orders, lists and confidential documents.
- Answers inquiries and relays messages to and from the public and other staff by telephone, mail, computer, facsimile or in person.
- Compiles statistical data and various reports and records related to staffing and related human resource functions including the district volunteer criminal record check database.
- Maintains files, records, accounts or budgets and provides information, as required.
- Screens calls; relays messages and provides information and assistance to parents, public, Board officials and District staff by telephone or in person.
- Makes calculations, posts information, orders supplies, prepares requisitions and expense statements.
- Opens, screens and distributes incoming mail.
- Types, duplicates, sorts, collates and staples materials.
- Lifts and moves office and paper supplies.
- Performs other clerical or emergent duties.

**REQUIRED KNOWLEDGE, ABILITY, SKILLS** **(Human Resources Clerk-Dispatcher)****:

- Grade 12 diploma or equivalent.
- One year post secondary secretarial school training course work equivalent to 30 credits.
- Three years recent secretarial experience or two years of recent Human Resource experience utilizing a large computerized system.
- Keyboarding skills of 50 words per minute.
- Intermediate word processing skills.
- Intermediate database and spreadsheet computer skills.
- Knowledge of Business English, punctuation, spelling and Business Math.
- Knowledge of office practices and procedures.
- Ability to plan and schedule work and organize the workload effectively.
- Ability to use courtesy and tact in the explanation of and discussion of information in contacts with public and staff.
- Strong interpersonal skills.
- Ability to perform individually and as part of a team.
- Ability to effectively communicate both verbally and in writing.
- Ability to work with constant interruptions.
- Ability to maintain close attention to detail for periods of sustained duration and to meet deadlines.

**TOOLS AND EQUIPMENT USED**:
Computer, photocopier, telephone, facsimile machine, typewriter, paper shredder, answering machine, calculator and other office related equipment.

**PHYSICAL ABILITIES
- Sufficient vision to operate computer.
- Fundamental ability to operate equipment
- Manual dexterity.

**HOW TO APPLY**:
**ABOUT SCHOOL DISTRICT NO. 57***

School District No.57 resides on the unceded ancestral lands of the Lheidli T’enneh First Nations, McLeod Lake Indian Band and the Simpcw First Nations.

Geographically we expand from Mackenzie, through Prince George, to McBride and Valemount. We serve 41 schools: 32 Elementary schools, 8 Secondary schools and 1 District Learning Support center for alternative and alternate learning opportunities.

We provide educational programs for approximately 15,000 students inclusive of early learning, after school art and sports programing, trades programs, and dual credit programs with our local post-secondary schools.

We support Lheidli T’enneh students, McLeod Lake students and Takla students living on reserve through our Local Education Agreeme