Administrative Support
1 week ago
Staff - Union
Job Category
CUPE 2950
Job Profile
CUPE 2950 Salaried - Administrative Support 2 (Gr3)
Job Title
Administrative Support
Department
Administrative Support | Publication | BC Studies
Compensation Range
$4,208.00 - $4,316.00 CAD Monthly
Posting End Date
October 11, 2024
Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
Oct 21, 2025
This position is part-time salaried 40% FTE and the full-time salary range will be prorated accordingly
Job Description Summary
This position provides administrative and operational support to BC Studies. Works under the guidance of the Editor and Managing Editor of BC Studies.
Organizational Status
Editor
Managing Editor (reports to the Editor)
Administrative Support (reports to the Editor and the Managing Editor)
Work Performed- Updates subscribers’ information (name, address, title, payment methods, etc.).- Records payments, generates invoices/receipts, logs and tracks book orders in FileMaker Pro.- Completes bank deposit forms in Workday for cheque deposits.- Processes payments and completes journal vouchers.- Sends books to reviewers and tracks overdue assessments.- Communicates with publishers to order books for review.-
- Processes claims from agents or subscribers by sending replacement copies.- Updates BC Studies website and social media accounts.- Performs internet searches to find contact information on contributors and relevant conferences and publications to possibly promote the journal.- Mails annual subscription renewal notices and pricing information to agents and subscribers.- Responds to general enquiries and performs other office specific related tasks such as filing, maintains inventory of supplies and places orders; sorts and prepares incoming and outgoing mails.
Consequence of Error/Judgement- Works independently under general supervision.- Work is performed in accordance with established procedures and accepted practices involving freedom to select which methods are applicable in any given situation.- Job tasks are generally standardized with ability to choose action within limits defined by standard/accepted data, information and procedures.- Organization of work to accomplish goals is expected.
Supervision Received- The position reports to the Managing Editor.
Supervision Given- Not required to supervise; may explain work procedures to new or inexperienced staff.
Minimum Qualifications
High School graduation, plus one year of related training, plus two years of related experience, or an equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
Preferred Qualifications- Knowledge of UBC procedures and policies an asset.- Effective oral and written communication, interpersonal and organizational skills.- Ability to type 50 w.p.m. and to operate normal range of office equipment.- Experience with MacIntosh computer an asset.-
- Ability to maintain accuracy and attention to detail.- Ability to identify and correct missing and incomplete data.- Ability to respond appropriately to inquiries in person, on phone, and in writing, and make appropriate referrals.- Ability to create and accurately maintain record and filing systems.- Ability to accurately prepare bank deposits.- Ability to effectively market, promote, and sell products and services.
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