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Project & Operations Coordinator
3 weeks ago
This is a full-time support staff Bargaining Unit position reporting to the Manager, Operations & Maintenance working 35 hours per week at an hourly rate of $36.19.
- The incumbent is a customer service orientated individual with the motivation and skillset/training to evaluate and solve the majority of situations within Facilities Management. The incumbent will be responsible for determining the best approach and resource for work orders escalated within Facilities Management. The incumbent will coordinate upgrading and renovation projects and provide project management oversight. This includes coordination with both internal departments and external contractors.
- The incumbent will provide both project and operational support for but not limited to:
- Campus Master Plan Support
- Wayfinding Support and Implementation
- COFSI Report and Additional Facilities Management Reports
- Coordination space allocation including Office allocation
Assisting others in regard to On Campus events- Coordination and implementation of small renovations,
- Procurement of furniture (Desk, Tables chairs etc as per College Standard)
The incumbent will act as the primary support resource and a back-up to both the Facilities Coordinator and Facilities Administrative Assistant.**Specific Accountabilities**:
- Operational Support Services- Maintains a thorough understanding of all aspects of Facilities Management. Responding to inquiries on behalf of the Manager and Director.
- Reviews, analyzes, assigns, and assists in the coordination of Facilities work orders.
- Provides technical assistance, coordinates, and provides input to the daily activities of Facilities Management staff and resources.
- Collaborates with clients to ensure understanding of operating procedures, services offered, and policies related to Facilities Management.
- Liaises with other members of Facilities to ensure proper training and understanding of critical systems; provide training for internal staff as required.
- Procures product necessary to complete Facilities projects (ex. Desks, Tables, Chairs and Furniture which follows College standards)
- Inspections and coordination of schedule/deferred maintenance not limited to furniture, chairs, and desk
- Triannual inspections and coordination of classroom and lab space inspections across all campuses as well as coordination of needed repairs.
- Complete audits with regards to facility cleanliness, inventory, and the maintenance / facilities quality assurance program
Project Management Support Services
- Analyses requirements and coordinate both internal staff and external staff to ensure that all projects are completed safety, and in a timely manner working directly with Budget officer who will provide financial detail regarding budget. -Ensures adequate measures are implemented to maintain project costs analysis and project management throughout the duration of the project.- Liaise with internal stakeholders, professional consultants (architects, engineers, and other professionals), and contractors to ensure all necessary aspects of the project and technical specifications are made available post-project.
- Ensures all facilities required procurement of equipment and materials are ordered and coordinate incoming shipments to ensure successful completion of facilities projects.
- Works with the budget officer who will monitor project budgets and their impact to the overall Facilities’ budget and provides recommendations ensuring successful completion.
- Prepares and distributes written materials for the purpose of documenting project activities, providing written reports for reference and/or conveying information to Facilities staff.
- Develops, and deploy new solutions and create enhancements to existing systems to meet the business needs of the College.
- Coordinates small renovation projects with the input of the user group, and exterior vendors who may be involved from inception to completion
- Uses AutoCAD skills to examine and modify drawings in support of new projects, events and or space moves
- Maintain all facilities drawing/project files and manuals.
Event Management Support- Assist Administrative Assistant with relevant planning committee members on event and space management and ensure all internal contacts are kept updated.
- Assist Administrative Assistant for event requirements, resources required and liaise with internal Departments (Athletics, IT, Facilities, Health & Safety, etc.) and external contracts (Security, Cleaning, Food Services, etc.) for the successful delivery of space management projects.
- Assist with event logistics and action requirements on the day of the event.
- Assist with short-term rentals of space to meet client needs and reconcile all internal and external invoicing.
Reporting Administration- Maintains and updates all aspects of the Space Management report COFSI (College’s Ontario Facilities Standards & Inventory) Report.
- Maintenance and update the Facil
