Site Administrative Assistant

7 days ago

LacMégantic, Canada Borea Construction Full time

**Discover positive energy here**:

- Harnessing the power of the sun and wind to generate something big._

Your mission should you accept it:
The Site Administrative Assistant manages all the administrative tasks on site and provides assistance to the project manager and the project management team. Above his/her regular duties, he/she provides support in terms on training, onboarding, job assignment, performance management and system support (CMiC and HCSS).

**Haute Chaudière Wind Farm** is part of Quebec's energy transition, which aims to increase the province's wind power production capacity. It consists of 20 wind turbines with a combined capacity of 120 MW. This clean, renewable energy source will be integrated into Hydro-Québec's transmission and distribution network.
The wind farm is located on private and public lands, in a forested area in the territories of the municipalities of Frontenac, Audet and the Town of Lac-Mégantic in the MRC du Granit.

Do you have what it takes? Positive energy and...
- High school diploma and college degree in secretarial work or office administration,
- 2 to 5 years of experience in similar functions,
- Knowledge of the construction industry considered an asset,
- Excellent proficiency in Suite Office,
- Fluent in French and written English,
- High geographical mobility,
- Valid driver license,
- Ability to work in teams and communicate both verbally and written,
- Autonomy, discretion and high administrative rigor.

What you will do to complete this mission successfully:

- Handle all administrative correspondence relating to managing a construction project
- Process the hiring form, sends it to the payroll department, and enters information in the tree structure
- Keep track of the time sheets for workers and processes them
- Be responsible for the Compliance Hiring Program in each province and must verify that each subcontractor meets the requirements before starting work
- Help the Project Manager and the Project Engineer with contracts, as well as data entry and monitoring in the management software
- Direct, record, and file all communications and contractual transmissions
- Ensure that the meeting minutes are uploaded in the management software
- Ensure the archiving of the project records is performed
- Validate that the quality requirements are included in the subcontractor’s or supplier’s contract
- Perform any other related duties.

Borea values are part of the energy landscape. We prioritize **taking care of each other**, ensuring our teams operate in a healthy and safe environment. **With passion** and perseverance, **we embrace the challenges** that come our way. Borea channels its efforts, collaborating with various solar and wind construction partners, **to find innovative solutions**. Our goal is to uphold **the highest quality standards**, responsibly energizing future generations sustainably.
- Borea Construction is committed to fostering a diverse and representative workforce as well as an inclusive workplace where all employees are treated fairly._

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