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Project Coordinator
2 weeks ago
Ronmor is an established private real estate company based in Calgary, Alberta that has been operating for more than 30 years. The company owns and manages an extensive portfolio of shopping centres, office buildings, industrial properties, and one of the largest private land holdings in the province.
With great emphasis on creating innovative projects with sustainable design and superior construction quality, Ronmor typically develops and retains ownership of its projects. This mandate has helped Ronmor evolve into a sophisticated development and management company that maintains a long-term vision.
Ronmor is a successful family-owned, third generation company, owned by two families with long, deep roots in Alberta who remain active in the direction and leadership of the company.
**OVERVIEW**
The Project Coordinator supports the property management and leasing teams by serving as the primary liaison between tenants, property management, contractors, consultants, and building operations throughout all stages of tenant improvement and occupancy. This role is key in ensuring that construction projects are executed efficiently, tenants are informed and supported, and all activities align with company standards for quality, safety, and tenant experience.
**KEY FUNCTIONS AND RESPONSIBILITIES**
- Coordinate all aspects of tenant improvement (TI) projects from design approval to occupancy
- Act as the central communication point between tenants, general contractors, consultants, and internal construction teams
- Track project timelines, milestones, and deliverables to ensure deadlines are met
- Facilitate the review and approval of tenant drawings, signage, and specifications in accordance with building standards
- Coordinate building access for contractors, scheduling construction activities, and adherence to building safety and security policies
- Maintain up-to-date records of permits, drawings, inspection reports and occupancy certificates
- Conduct site visits to monitor progress, identify issues, and ensure compliance with construction and safety standards
- Support turnover processes, including deficiency tracking and final inspections
- Serve as primary contact for tenants throughout the construction and move-in process
- Provide clear communication on project timelines, building requirements, and move-in procedures
- Address tenant questions and concerns promptly and professionally, escalating issues when necessary
- Coordinate tenant orientation sessions to review operational policies, emergency procedures, and building systems
- Support Property Management and Operations on project turnovers including the collection of documents required for the release of improvement allowances including but not limited to as built drawings, operational manuals, and statutory declarations
- Conduct one-year follow up annual site inspections and handle deficiencies
- Manage warranty details on new construction projects and share with Property Management and Operations
- Maintain detailed project files and logs for each tenant improvement project
- Assist with budget tracking, cost reporting, and invoice processing related to tenant work
- Prepare and distribute project status reports, construction schedules, and communications to stakeholders
- Remain current and support compliance with building codes, health and safety regulations, and corporate policies
- Participate in regular property and construction meetings to report on progress and coordination items
- Other duties as assigned
**REQUIREMENTS (EDUCATION, EXPERIENCE, SKILLS, QUALIFICATIONS)**
- Post-secondary education in Construction Management, Architecture, Engineering, or a related field
- 3-5 years of experience in construction coordination, tenant improvements, or commercial property management
- Strong knowledge of construction drawings, specifications and building systems
- Excellent communication and organizational skills with strong attention to detail
- Proficiency in Microsoft Office Suite and Project Management Software
- Strong knowledge with building codes, permitting processes and occupational health and safety requirements
- Highly organized and proactive with the ability to manage multiple projects simultaneously
- Strong problem-solving and time-management abilities
- Professional and diplomatic communication style
- Collaborative approach when working with tenants, contractors and internal teams
- Commitment to maintaining safety and quality standards on all projects
**KEY RELATIONSHIPS**
- Working closely with internal departments, including but not limited to Property Management and Leasing
- Developing and maintaining relationships with tenants, consultants, and contractors
**WORKING CONDITIONS**
- Office-based with frequent on-site visits to active construction or tenant improvement areas
- May require occasional work outside standard hours to accommodate inspections or project deadlines
- Ronmor is an Equal Opportunity Employer and
