Pensions Administrator

Job Title: Pensions Administrator
- Location: Kingston
- JOB PURPOSE
- Unilever UK Pensions (UUKP) provides support to both the Company and the trustee boards of each of its 3 UK and Ireland pension funds:

- Unilever UK Pension Fund
- UNIAC
- Unilever (Ireland) Superannuation Fund
- The UK’s main pension fund (UUKPF) currently has approximately 5,850 active members (employees), 27,000 deferred members (ex-employees who have yet to draw their pension) and 38,000 pensioners. Whilst the day to day administration function for all 3 member groups of the UUKPF has been outsourced to Capita, responsibility remains in-house for pensioner liaison and pensioner welfare via the Unilever Pensioners Association (UPA).
- RESPONSIBILITIES
- Admin Support for UPA
- In conjunction with other members of the team, support with the smooth running of the UPA by:

- Running reports from the pensions admin system (Hartlink) and updating individual records to reflect any changes in status for UPA members and advising regional group committees and visitors as necessary
- Arranging / organising pensioner lunches (approx. 24 per year), including
- Preparation of mailings to pensioners and logging returns;
- Venue arrangements and co-ordination, e.g. final numbers
- Prepare final attendee lists and lunch packs;
- Provide admin support to 11 regional UPA groups as required, including but not limited to:

- Preparation of newsletters / ad hoc flyers / group mailings, liaising with the committee members of the various regional groups as and when required
- Checking of newsletters / ad hoc flyers submitted by regional groups for printing to ensure accuracy and consistency of formatting
- Forwarding of mailings / address lists to printers for their printing and despatch
- Running weekly reports to send to the mailing house for despatch of birthday vouchers
- Ordering flowers for delivery to those UPA members with special birthdays / anniversaries;
- Maintaining an up to date list of Visitor details and checking/processing expenses
- Admin Support for Trustees
- Support the logistics around and preparation for Trustee Board meetings and sub-committee meetings including, but not limited to:

- Venue hire and arrangements (including travel for Trustees)
- Collation, final preparation and uploading of Board and Committee papers to Diligent Boards
- UUKPD
- Assist with:

- Providing general admin support to the UUKPD team including travel bookings when required
- Opening and distribution of post for the department; fulfilment of stationery requests and arrangements for couriers;
- Booking meeting rooms and arrangements for visitors to site (ie notifying Reception, requesting parking); procurement of refreshments / working lunches.
- Ordering of printed stationery as / when required
- Provide other ad hoc administration / secretarial services to the department as required
- ALL ABOUT YOU
- Timely and effective delivery of individual role and responsibilities
- Ability to work independently and prioritise work
- Attention to detail
- Excellent communication skills
- Good proofreading skills
- Ability to build relationships with key stakeholders
- Accountability and responsibility
- Good IT skills including Excel, Word and Sharepoint
- NOTES
- About Unilever
- Unilever is one of the world’s leading suppliers of Food, Home and Personal Care products with sales in over 190 countries and reaching 2 billion consumers a day. Unilever has more than 400 brands found in homes around the world, including Dove, Tresemme, Lynx, Lifebuoy, Shea Moisture, Persil, Domestos, Ben & Jerry’s, Magnum, Marmite, The Vegetarian Butcher, Graze and Pot Noodle.
- Faced with the challenge of climate change and the need for human development, we want to move towards a world where everyone can live well and within the natural limits of the planet. That’s why our purpose is ‘to make sustainable living commonplace’
- What We Offer
- Not only do we offer a competitive salary and pension scheme, we also offer an annual bonus, subsidised gym membership, a discounted staff shop and shares. You’ll have the opportunity to work directly with our renowned and exciting brands in a flexible and hybrid working environment.
- Whilst the role is advertised on a full-time basis, we would be happy to discuss possible flexible working options and what this may look like for you. We are a key advocate of wellbeing and offer a variety of support for our people including hubs, programmes and development opportunities. We strive to achieve a family-friendly and inclusive workplace and to, above all, create possibilities for all.
- Diversity at Unilever is about inclusion, embracing differences, creating possibilities, and growing together for better business performance. We want to push boundaries, and have the flexibility needed to keep adapting in an ever-changing, more dynamic world. This means giving full and fair consideration to all applicants, regardless of age, disability, g