Accounting and Payroll Administrator

Kingston Access Bus Services, formerly known as "Kingston Bus For The Handicapped", is the oldest specialized transit system in the Province of Ontario. **Our Mission Statement** “To provide in a safe and courteous manner, a reliable, efficient, specialized transit service for persons whose disabilities impair their use of Kingston Transit”. - Kingston Access Bus (KAB) is operated by Kingston Access Bus Services (KABS), a charitable non-profit organization, under the laws of the Province of Ontario, and is funded by the City of Kingston, passenger revenue, and donations. - Kingston Access Bus Services is not operated by the City of Kingston or Kingston Transit. - Kingston Access Bus provides over 80,000 trips annually to the over 4,000 registered passengers who qualify for “specialized transit” within the City of Kingston. **Job Title**:Accounting and Payroll Administrator **Wage Status**:Salaried **Reports to**:Executive Director **Position Summary**: Reporting to the Executive Director, the Accounting & Payroll Administrator provides support to the overall business, providing financial support to the business in areas of payables, receivables, forecasting, and payroll management. **Key Responsibilities & Accountabilities**: The following is not intended to be a comprehensive list of the essential functions of the Accounting & Payroll Administrator position, but rather a general description of the requirements necessary to perform the duties and responsibilities of this position. The Accounting & Payroll Administrator must be able to perform the following tasks, among others: - Manages the timely and accurate processing of the bi-weekly full cycle payroll. - Enters all payroll information daily in appropriate software, making note of potential pay discrepancies and maintaining employee time data. - Develops audit and internal control processes for payroll processing. - Reviews internal reports and reports from payroll provider for accuracy and reasonableness - Research discrepancies of payroll information and/or documentation (e.g. time sheets, leave time, etc.) to ensure accuracy and adherence to procedures prior to processing. - Works with payroll provider to ensure compliance with all relevant legislative requirement. - Communicates with a variety of internal and external parties for the purpose of ensuring accurate processing of payroll deduction. - Assist with WSIB compliance and reporting; reviews payroll records to ensure remitted accurately - Maintains a wide variety of payroll information, files, and records in written and electronic formats for the purpose of processing payroll deductions or garnishments and payroll audits. - Reconciles and reviews payroll to ensure accuracy of earnings and deductions, including reviewing codes to ensure taxable benefits recognized correctly and Pension and RRSP contributions are calculated properly. - Provides Journal Entries for each pay and accruals. - Ensures payroll compliance to Collective Bargaining Agreements - Prepares ad hoc, periodic, and annual reports as required. - Enters and processes purchase order through internal accounting software. - Prepares accounts payable invoices for responsible manager approval and payment. - Performs monthly reconciliations of vendor statements. - Reviews and processes expense claims for reimbursement - Processes petty cash reimbursements - Processes and reconciles inbound and outbound manual cheques. - Updates and maintains vendor and supplier files. - Prepares projections as required for forecasting purposes - Assists in ensuring the operation is compliant with all laws, regulations, and standards applicable including both client and company policies and procedures. - Monitors attendance and absenteeism - Respects and maintains the confidentiality of all payroll records, employee records, business records, client and customer information, data, and other information not otherwise available to the public. - All other duties as assigned. **Working Conditions**:The Accounting & Payroll Administrator works primarily in an office environment. The Accounting & Payroll Administrator may be called upon after hours from time-to-time in an emergency, or other reasons as required. The job requires the following physical activities: sitting, standing, walking, pushing, pulling, loading, unloading, typing, filing, answering phones. **Qualifications**: - Completion of a degree or three (3) year college diploma with specialization in Accounting, Booking, Payroll Administration or an equivalent combination of education and experience - Accounting and/or Payroll designation in progress is preferred. - Three (3) years of experience in progressively responsible accounting positions - Minimum three (3) years of experience processing payroll in a unionized and non-unionized environment; knowledge of specific payroll processing systems (e.g. Sage 50 - Excellent customer service and communication skills and experience **