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Administrative Assistant

2 weeks ago

Toronto, Canada Academy of Learning Career College- BayQueen Campus Full time

The Academy of Learning Career College (AOLCC) is committed to creating a supportive and inclusive environment for adult learners to pursue their educational goals. As a leading educational institution, AOLCC offers a wide range of programs and courses.

**Position Overview**

We are currently seeking two motivated individuals with passion for transforming lives and a desire to grow their career to join our team at the Bay/Queen Campus as an Administrative Assistant. The individual is to work closely with our campus manager, play a vital role in overseeing the daily operations of our campus, facilitate data entry and records management.

**Job duties**
- Provide general administrative support, including managing correspondence, scheduling appointments, and maintaining files.
- Assist in the collection, entry, and analysis of data related to career services.
- Provide support in managing student-related inquiries and concerns, ensuring timely responses and appropriate referrals.
- Ensure all PSW Skills Passbook sign off appointments are booked for those completing the practicum, update student system to close practicum module and scan skills passbooks and upload to Portal.
- Mailing of the uniform/skills passbook/ID badge to students as needed.
- Preparing ID badges for all campuses (PSW students)
- Practicum Start calls to ensure that students have actually started the practicum on time
- Practicum Document collection/uploading
- Business Development to find new practicum sites
- Contacting Employers for Open Job Orders/Sending Job Fair information and job leads to graduates
- Graduate Call downs to inquire if graduates are working or if they require job search assistance

**Job requirements**
- High school diploma or equivalent; associate’s or bachelor’s degree in administration or a related field preferred.
- Minimum 1 year experience in an administrative role or operations, preferably in an educational environment, but not compulsory.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent verbal and written communication skills, with the ability to interact professionally with students and staff.
- Proven ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Strong attention to detail with excellent data entry accuracy
- A self starter and team player with the ability to work effectively with a diverse group of individuals.

The Academy of Learning Career College is committed to employment equity and values diversity and inclusion. Accommodations would be provided for persons with disabilities. If you require accommodation, we will work with you to meet your needs.

**Job Types**: Full-time, Permanent

Pay: $40,000.00-$45,000.00 per year

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care
- Work from home

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Toronto, ON: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative: 1 year (preferred)

Work Location: Hybrid remote in Toronto, ON