Executive Assistant

2 weeks ago

Oakville, Canada Kings Courts Facilities Full time

**Responsibilities**
- Monitor the daily progress of projects
- Provide detailed updates to project managers or other stakeholders
- Ensure team members have the supplies and resources they need to complete their assigned tasks on time and within their budget limits
- Issue and organize reports, invoices, contracts, and other financial files for easy access
- Plan meetings and organizing project logistics
- Perform billing and bookkeeping tasks
- Support on-going efforts to maintain and measure good governance practices
- Schedule, develop agendas, coordinate and organize internal meetings
- Intermediate to advanced knowledge of Microsoft Office
- Knowledge in building permits within various municipalities
- Experience reading mechanical drawing, controlling incoming documents, following up with either Supplier/Builder and site for equipment shop drawings are desired skills for this job.
- Prepare and submit construction project budget estimates
- Calendar management for executives
- Aid executive in preparing for meetings
- Draft slides, meeting notes and documents for executives

**Qualifications**
- Bachelor's degree or equivalent experience
- Proficient in Microsoft Office suite
- Experience in managing multiple priorities, administrative coordination, and logistics
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills
- Strong written and verbal communication skills

**Job Types**: Full-time, Permanent

**Salary**: $53,457.00-$56,058.00 per year

**Benefits**:

- Casual dress
- Dental care
- Life insurance
- Paid time off

Schedule:

- 10 hour shift
- 12 hour shift
- Monday to Friday

Ability to commute/relocate:

- Oakville, ON: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in Oakville, ON

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