Document Check Clerk

2 weeks ago

Calgary, Canada Calgary Catholic School District Full time

St. John Centre for Arts and Culture

15 - 12 Street NW, Calgary

Overall Accountability

The Document Check Clerk, Arts & Culture delivers professional, accurate and timely administration services for necessary records in support of incoming students. This position ensures full compliance with legislation and Calgary Catholic School Division records requirements. The Document Check Clerk maintains current knowledge of immigration legislation/regulation and participates in enhancing the program in response to new compliance requirements.

Specific Accountabilities
- Collaborate on Standard Operating Practices, Study Plans, Draft letters and Submissions.
- Receive and attend to families and staff.
- Collecting and checking information and documentation from families.
- Making the appropriate revisions to drafts as instructed and obtaining approval from the supervisor.
- Acting as the key point of contact for school newcomer registration, inquiries at all stages; sending out initiation for files and providing schools and families with status updates throughout the life-cycle of their file.
- Conducting research and leveraging government resources to ensure processes are current and appropriate documents are being used.
- Scheduling appointments and meetings with families when required.
- Ensuring that timelines and deadlines are diarized and met including expiry dates and other key dates.
- Additional spoken languages are an asset.

**Qualifications**:

- High school diploma or equivalent
- Certificate/diploma in related field preferred
- Demonstrated successful experience working in the immigration sector.
- Oral and Written communication skills are critical for this role.
- Well versed with MS Office, Excel, PDF Tools - mandatory requirement.
- Proficient with Microsoft O365 productivity tools (Word, Excel, Outlook).
- Proficient in auditing student records for compliance and review.
- Working knowledge of student information systems, document imaging software, document scanners and other associated hardware and software.
- Excellent interpersonal and organizational skills.
- Analytical thinking, accuracy and attention to detail.
- Ability to work independently or as part of a team.

The Calgary Catholic School District is committed to fair and accessible employment practices and considers catholicity, equity, diversity, and inclusivity to be foundational to its institutional success.

The Calgary Catholic School District seeks to foster a workplace that reflects the full breadth of the communities it serves.

  • Document Clerk

    9 hours ago

    Calgary, Canada HKB Logistics Ltd. Full time

    We are a fast-growing logistics and supply chain company dedicated to providing efficient and reliable services across Canada. Our team is looking for a detail-oriented and organized **Document Clerk** to support our documentation and administrative operations. **Responsibilities**: - Prepare, process, and manage shipping, receiving, and customs...

  • Corporate Documentation Clerk

    5 days ago

    Calgary, Canada Gowling WLG Full time

    **ABOUT GOWLING WLG** At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. Employee...

  • Document Processing Clerk

    1 week ago

    Calgary, Canada Equation Staffing Solutions. Full time

    Our client in the downtown area of Calgary is looking for an enthusiastic, positive and accurate Document Processing Clerk to fill their temporary 3 month contract. **Responsibilities**: - Scanning large and small formatted documents. - Uploading documents and entering into electronic database. - Ensuring quality control is maintained. - Filing and data...

  • Junior Document Controller/Data Entry Clerk

    3 weeks ago

    Calgary, Canada Lanmark Full time

    JUNIOR DOCUMENT CONTROLLER / DATA ENTRY CLERK Our ideal candidate will be an essential member of our Document Control group which supports the entire Projects Team network within Lanmark. We are looking for a new grad from a records management course or 1 year’s experience in a Document Control / Data Entry position. The Document Control position will...

  • Document Services Clerk

    7 days ago

    Calgary, Canada Calgary Catholic School District Full time

    Catholic School Centre Communications/Documents Services 1000 5 avenue SW, Calgary Overall Accountability The Document Services Clerk - Mailroom supports the functions of the department including general document production assistance and the day-to-day operations of the mailroom. Specific Accountabilities - Collects, sorts and distributes...

  • Document Services Clerk

    9 hours ago

    Calgary, Canada Calgary Catholic School District Full time

    Catholic School Centre Communications/Documents Services 1000 5 Avenue SW, Calgary Overall Accountability The Document Services Clerk - Mailroom supports the functions of the department including general document production assistance and the day-to-day operations of the mailroom. Specific Accountabilities - Collects, sorts and distributes...

  • Payroll Clerk

    2 weeks ago

    Calgary, Canada ServiceMaster of Calgary JMS Full time

    Payroll Clerk **Start Date**: Immediate **About Us** ServiceMaster Clean of Calgary JMS is a dynamic and growing organization committed to operational excellence and employee satisfaction. We are seeking a detail-oriented and experienced Payroll Clerk to join our team and ensure our payroll operations run smoothly and accurately. **Key...

  • Order Desk Clerk

    4 days ago

    Calgary, Canada Rolling Mix Concrete Full time

    **About the role**: The Order Desk Clerk is responsible primarily for day-to-day interfacing with customers for their order placement. It will require the clerk to coordinate with operations personnel to ensure that customer requests are delivered in line with Rolling Mix’s service and quality standards. Clear communication with logistic coordinator will...

  • Unit Clerk

    1 week ago

    Calgary, Canada Alberta Health Services Full time

    Your Opportunity:Under limited supervision, the Unit Clerk plays a vital role in supporting the Women’s Health units, including Postpartum and Labour & Delivery, at Rockyview General Hospital. This position is essential to the smooth and efficient operation of the units, serving as the first point of contact for patients, families, and healthcare...

  • Warehouse Clerk

    2 weeks ago

    Calgary, Canada HMSHost at Calgary International Airport Full time

    Summary: The Warehouse Clerk is responsible for assisting the Warehouse Manager with day-to-day functions of the warehouse. Responsibilities include working with the location warehouse stock and resolving issues using the stock management system; performing all other responsibilities as directed by the business or as assigned by management. This is a...