Payroll Specialist

**BCAA has been named one of BC’s Top Employers 2021**

**What BCAA offers you**:

- It’s not in our nature to brag but we are proud of some of our achievements that recognize great employee culture. Some of our latest awards include being named as one of BC's Top Employers 2021, 2019 Platinum level Best Employer by AON and being recognized as a 2018 Outstanding Workplace by YWCA.
- Our team members get to make a difference in the lives of our Members and their communities every day.
- We pride ourselves in being open and transparent and in empowering our people to do great work while serving our Members.
- We enthusiastically support learning and advancement opportunities for our team members.
- We are an equal opportunity employer that’s committed to accessible, inclusive employment.
- Our Regular Full-Time & Part-Time+ (working 20 hours or more per week) status team members are eligible to participate in our amazing Total Rewards Program which offers: Extended Health and Dental, Vision Care, Life Insurance, RRSP matching with company contribution to your pension, access to Incentive Programs, Team Profit Sharing, Employee & Family Assistance Program and more.
- Summary: _

This role is responsible for hands-on processing of complex payroll and financial information in compliance with corporate policies and statutory requirements; thus ensuring timely and accurate payment to all BCAA employees.
- Key Responsibilities: _

**End-to-end Payroll Processing & Administration**
- Process full-cycle union and non-union salary and hourly (union/non-union) semi-monthly payroll
- Process Board of Director Payments quarterly
- Remit payroll deductions through the payroll system
- Resolve time-entry issues and assist with time entry as required
- Verify and process new hire information
- Review and ensure timely reporting of all payroll withholding tax payments to appropriate and federal agencies.
- Process terminations, final pay cheques and ROEs (WebROE)
- Set up employee profiles including pay, deductions, and time entry processes
- Review payroll documentation for accuracy through audit reports; making necessary adjustments, and obtaining necessary approvals
- Check for and report on anomalies and patterns in data
- Maintain accurate payroll records and employee files
- Performs electronic and paper filing and maintains accurate records
- Report earnings to WCB for employees on leave
- Annual Vacation Carryover processing and payout
- Work with Benefits Specialist and Health and Safety Specialist on accurate reporting in return-to-work cases
- Prepare documents for retention - payroll register, billing, employee files; complete with destruction dates
- Look for opportunities to streamline & innovate (improve and/or reduce) work processes, inform stakeholders of risks and opportunities; recommend and implement on approval
- Documents processes and contributes to documentation and procedures
- Provide training on payroll processes
- Remaining current with changes in applicable legislation and regulatory matters
- Ensure compliance with legislation, collective agreements, and BCAA policies
- May perform other related and ancillary duties as assigned (special projects and initiatives)

**Management of payroll data**:

- Create and update employee records including personal data, job information, salary and account information, benefits enrollment and payroll data such as general deductions, additional pay items, direct deposit records, and income tax information
- Accurately prepare, review, and enter pay related items within Payroll systems
- Perform complex payroll calculations (e.g. retroactive payments, maternity/parental leaves, payroll adjustments) and update related systems as needed
- Adjust earnings, deductions and arrears balances on payroll system as required
- Produce and analyze audit and error reports each pay cycle; coordinate any necessary corrections with team members and internal stake holders
- Coordinate production of pay advices, cheques, payroll registers and other key reports
- Process pay reversals and payroll adjustments to maintain accuracy and completeness of employee payroll records
- Coordinate annual increases, changes to the collective agreement, payroll legislative changes, system changes.

**Internal Customer Service**
- Respond to general inquiries from employees and managers on payroll and benefits rules, entitlements and specific payments or deductions made through the payroll processing system. Provide statistical and other payroll-related information to auditors and people managers.
- Respond to employee/vendor inquiries and requests regarding payroll/benefits matters
- Promoting awareness of Payroll processes and presenting on specific practices (i.e. during new hire orientation)
- Update, maintain and post resources or other Payroll related documentation for communication to all employees on the intranet.
- Respond to employees' payroll inquiries and requests in a profess