Temporary Facility Services Coordinator

Facility Services Coordinator
Temporary Assignment November 27, 2024 to December 12, 2025
PASS Grade Level 3 $66,707 - $75,082
About the Board
The Hamilton-Wentworth District School Board (HWDSB) is committed to learning, equity, engagement and innovation. We are guided by our vision, Growing Together, the mission that every student experiences a sense of belonging and engages in dynamic learning to reach their potential and build their own future, and our values of Compassion, Dignity, Trust, and Joy to guide our daily work and ensure that we honour the unique identities and needs of all. Proudly serving a community of approximately 50,000 students in the City of Hamilton and surrounding area, HWDSB operates across 80 elementary schools, 13 secondary schools and 1 Adult Learning Centre, in addition to providing support and service to approximately 8,800 staff members.
Staff Wellness
At HWDSB, staff wellness is a priority. We are committed to co-creating and fostering an environment where staff feel safe, valued, and supported. We are continuously striving to support the needs of our diverse community and actively work to foster and maintain a culture of human rights.
Our holistic Staff Wellness program has been designed to support employee’s well-being in all dimensions of health. As one part of this comprehensive program, all staff as well as their dependents have access to free and confidential supports through our Employee and Family Assistance Provider (EFAP), in addition to many other program components.
About the Role
Reporting to the Senior Manager, Facility Services, this position supports the operational requirements necessary to facilitate the work of the Senior Manager’s portfolio. The incumbent’s understanding of the complex and inter-related roles and responsibilities within the department’s divisions will assist the implementation of a wide range of initiatives as directed by the Senior Manager. The incumbent will be a pro-active systems thinker who can effectively manage multiple tasks, shifting priorities and urgent timelines while maintaining strict confidentiality with all information shared verbally, written, internally and externally.
**Duties include but are not limited to**:
Provide confidential support to the Senior Manager’s office
Provide project support within the Facility Services Management Team
Act as primary support for the development and maintenance of facility management software system including the design and programming of various modules, eg. logs, forms, work orders
Expedite operations and processes across the multi-functional areas of the department to increase overall efficiency and effectiveness
Provide support for customer service functions, communication plans, protocols, procedures, and responses to emergency situations
Research and compile required information for meetings, reports, inquiries, agendas and presentations on behalf of the Senior Manager
Organize confidential information (financial, property, departmental budgets and expense accounts)
Co-ordinate departmental in-services, training and professional development activities
Other related duties as assigned

**Qualifications**:
College diploma/certificate in a related field of study
Minimum five years of relevant administrative experience; education sector experience considered an asset
Advanced computer skills with experience in database design and management with preferred experience in facility management software systems
Comprehensive knowledge of Ministry of Education, Board policies and procedures, and the complex and reciprocal connections among different elements of the organization
Demonstrated management, planning, organizational, analytical and problem-solving skills
Highly developed interpersonal skills with an emphasis on teamwork, conflict resolution and client service
Excellent written and verbal communication skills, attention to detail and high-level multi-tasking abilities
Demonstrated ability to navigate processes and procedures with tact, diplomacy and discretion
Exceptional organizational skills including the ability to adapt to changes in priorities, assignments, and other disruptions on a daily basis
Experience and comfort with autonomy and decision making within a defined scope in a highly confidential environment
High level of proficiency using Microsoft Office and web meeting tools
Demonstrated commitment to working in a diverse school community and/or work environment
Availability and flexibility to work outside of regular business hours when required
Deadline for submission is 4:00 p.m. on October 18, 2024
Employment Equity Statement
Hamilton-Wentworth District School Board (HWDSB) is committed to building inclusive learning and working environments where students see themselves reflected in the curriculum, staff population, physical surroundings and the broader community.
HWDSB’s mission is to empower students to learn and grow to their full potential in a diverse