Accommodations & Design Coordinator

**About the City of Hamilton**

**Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason**

**JOB POSTING**

**JOB ID #: 21394**

**Accommodations & Design Coordinator**
Public Works
Corporate Facilities & Energy Management
28 James St. North - Lister Block

NUMBER OF VACANCIES: 1 Full-Time Temporary

UNION/NON-UNION: CUPE Local 5167 Inside

HOURS Of WORK: 35.00 per week
- GRADE: M
- SALARY/HOUR: $41.994 - $47.721 per hour- Note: See appropriate Collective Agreement or the Non Union Salary Range for details.

STATUS/LENGTH: Temporary up to 18 months

Job Description ID #: 2723

**SUMMARY OF DUTIES**

Reporting to the Senior Project Manager, Capital; responsible for all aspects of interior design and project coordination with regards to the corporate wide procurement of new furniture, furniture MAC (moves, add, change), and small construction projects. Manage all phases of projects from inception to close-out utilizing best project management practice standards. Initiate and maintain corporate wide accommodation strategy. Maintain and update facility drawings using the technical support systems (AutoCAD, ARCHIBUS) in order to provide support to Business Services, Project Managers, Building Supervisors and city wide departments.

**GENERAL DUTIES**

Co-ordinates the efficient delivery of all aspects of in-house design, MAC (Move, Add, changes) and small construction projects; providing the full scope of Interior Design, Accommodations and Project Coordination services for all corporate facilities under the jurisdiction of Strategic Planning, Capital and Compliance Section.

Interior Design, Accommodations and Project Coordination services include but are not limited to; Conduct needs analysis; ensuring special needs, technical, sustainable, ergonomic and employee well-being accommodations are met.

Create programming and feasibility reports for corporate facilities ensuring that the design meets the programming needs of the tenant.

Design and coordinate in-house design drawings adhering to OBC for small construction and furniture including millwork design, layout drawings and detailed product description.

Select and specify furniture, fixtures, equipment, colors, materials and finishes.

Coordinate and collaborate with Architects, other consultants and trades to interpret, review and control the quality of consultants’ design drawings, specifications, budget and construction documents to ensure requirements are met for: building code compliance, corporate/division/departmental regulations, procedures and policies (such as Hamilton Barrier Free Design Guidelines, Procurement Policy, Hamilton Energy Policy, Health and Safety requirements).

Research and prepare specifications to engage the services of consultants and co-ordinate tender, quotation and request for proposal (RFT, RFQ & RFP) process. Review, evaluate proposal submissions, participate in selection interviews, recommend selection of consultants and administer contracts, as required.

Conduct site visits, analyze site conditions, organize site meetings and serve as on-site construction supervision for projects as required, ensure all materials, operations and installations conform to design specifications and drawings. Ensure safe working practices and compliance with all health and safety requirements are adhered to on project sites.

Review related construction reports in order to comment and recommend appropriate changes during the construction phase.

Liaise internally with appropriate building Supervisors and internal trade staff to ensure projects are coordinated with building operations and maintenance requirements; making design recommendations as required.

Ensure deficiency list is accurate and resolved in a timely manner. Conduct any follow up with client upon project completion and complete all transactions required internally and externally for project closeout.

Evaluating space utilization, ensuring standards for space use, maintaining drawings and inventories of existing space, furniture assets and new leases.

Provide information regarding MAC data to Management in order to monitor churn rates.

Prepare and present reports that standardize corporate design and accommodations services. Liaises with corporate departments and community groups; providing consulting services, technical information, recommendations and guidance as required with respect to design, accommodations, planning, furniture and co