Global Program Coordinator/executive Assistant

4 weeks ago

Ottawa, Canada MEDA Full time

***
The Global Programs Coordinator/Executive Assistant works with the Sr. Vice President, Global Programs and is responsible for ensuring the smooth functioning of the Global Programs department and its activities, performing a range of coordinating and administrative duties.

**Job Status**: Full-time
**Start Date**: As soon as possible
**Location(s**): Ottawa, ON (Remote)

**MAIN RESPONSIBILITIES INCLUDE**:

- Supporting the SR. VP through a wide range of administrative duties relating to daily operations and project work, including coordinating meetings & activities, managing schedules, researching, analyzing & synthesizing information, assistance with communications, managing and organizing files, etc.
- Creating presentations and other meeting materials including reports and Board submissions.
- Maintaining the SR. VP’s calendar, handling inquiries and requests, and anticipating operational needs, proactively resolving logístical and administrative issues.
- Support with departmental budget, processing invoices and expense reports, and arranging travel for the SR. VP.

**REQUIREMENTS**

**Education**:
University Degree in Business Administration or related field
**Experience**:
Minimum 5 years' experience working in an administrative capacity in a busy multinational organization, supporting the activities of an executive and a department. Experience providing support on Board related matters.

**Technical Expertise**:
Demonstrated proficiency in Microsoft Office Suite, including Outlook, Word and Excel, SharePoint and Convene.
Understanding and appreciation of business principles and international development.

**ADDITIONAL QUALIFICATIONS INCLUDE**:

- Willingness to work across time-zones as required
- Appreciation and support of MEDA’s faith statement, values and goals
- Ability and willingness for occasional travel
- Strong verbal and written communication skills with a professional, personable and polished demeanor
- Strong organization skills with excellent attention to detail while working in a fast-paced business environment.
- Judgement, tact and diplomacy to handle sensitive and confidential matters
- Self-motivated and demonstrated ability to work independently
- Excellent interpersonal skills, problem solving and judgment

**APPLICATION DEADLINE**: Thursday, July 10, 2025, 4:30 pm EST

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