Invoicing Clerk

2 weeks ago

Mississauga, Canada Maple Lodge Farms Full time

**Role Purpose**: Preparation of accurate delivery documents for payment including load set up, driver document handing and driver check in.

SHIFT: Monday to Friday; 3:00pm to 11:30pm (must be flexible with shift during training period)

**KEY ACCOUNTABILITIES & ACTIVITIES**
- Preparation of accurate delivery documents for payment including load set up, driver document handling and driver check in. This includes preparing accurate BOL(Invoices), communication with 3rd parties, updating customer pickup sheet, reviewing POD’s and handling cheques.
- Responsible for accurate data entry (for Cheps, IFCO baskets, containers and industry baskets) in MLF and third party transportation supplier systems, scheduling appointments for pickups, preparing Picking Lists for Shipping as required, and creating new orders/presold orders as per customer requirements.
- Both Verbal and Written ability to communicate with Dispatch and Shipping Department to make sure orders get picked, loaded and shipped with accuracy and on time.
- Responsible for monitoring returns, taking care of any reships.
- Policies, Processes & Procedures
- Follow all relevant departmental policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.

**KNOWLEDGE, SKILLS, EXPERIENCE**
- 2 years of experience in Transportation and Warehousing
- Working knowledge of GMP, HACCP, BRC, food safety & quality
- Problem solving skills along with multi-tasking and attention to detail (accuracy)
- Ability to work under pressure in a fast-paced environment while organizing and prioritizing workload.
- General computer skills (e.g. MS Office advanced user skills)
- Experience with Excel, Word, Outlook and 365 Proficient
- Must be able to multi-Task
- Must have some billing clerk experience

**EDUCATION & CERTIFICATIONS**
- High School Diploma

**COMPETENCIES**
- **Building Trust** **- **Builds strong relationships on a foundation of trust, loyalty and authenticity.
- ** Driving for Results -** Relentlessly pursues quantifiable and measurable results: identifies areas for improvement and executes changes as necessary.
- ** Communication & Listening -** Encourages open and honest communication with the team, communicates messages clearly and concisely and listens attentively to others.
- ** Initiative -** Proactively seeks new opportunities and challenges; takes ownership and accountability for enhancing results or minimizing problems.
- ** Builds Networks -** Builds strong relationships with peers, partners and key stakeholders, cultivating meaningful connections.
- ** Awareness & Insight -** Assesses one’s own abilities, understands how actions impact perceptions and thrives within our culture, climate and organization at all levels.

**Working Conditions** - Office based

**ACCESSIBILITY STATEMENT**

In accordance with Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, accommodation will be provided in all parts of the hiring process. Applicants are required to make their needs known in advance.

**REQUIREMENTS**:
In the 1830s, the May family began raising chickens on a farm outside what is now Brampton, Ontario. They became a pillar of the community, and their proud tradition of hard work, agricultural wisdom, and humble family values inspire and guide us to this day.

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