Bilingual Executive Assistant

2 weeks ago

Ottawa, Canada Garderie Bernadette Child Care Centre Full time

**Duties and Responsibilities**
- Manages, Organizes and coordinates the administrative functions of the office of the Executive Director
- Arranges and schedules meetings
- Coordinates Meetings, prepares briefing materials and presentations and takes minutes when required.
- Maintaining Current Files and maintaining the day to day operations of the office.
- Will produce Documents for the Board of Directors and Executive Director
- Updating accounts, reporting, and administration of finances via Quick Books. This includes tracking income and expenditures, paying vendors, issuing invoices, preparing monthly bank reconciliations, and completing bank deposits.
- You will be responsible for developing work plans and forecasting of budgetary requirements with the aid of the director, as well as assisting in budget development and tracking and preparing quarterly financial statements and other financial reports as required by the Executive Director and the Board.
- Oversee all financial reporting requirements for grant reporting.
- Post Position and screens applicants for interviews
- Assist with Interviews and onboarding

**Skills and Competencies**
- Significant experience in developing presentations
- Strong ability to work under pressure,
- Strong Ability to communicate effectively both verbally and written in both official languages,
- Flexibility, team player, customer and result-oriented, tact, discretion and confidentiality

**Education;**
- Post Secondary Secretarial or Business Administration or Human Resources, Diploma (an acceptable combination of experience and education)

**Language**:

- Fluent in English ( oral and written)
- Fluent in French ( oral and written)

**Job Types**: Part-time, Permanent

Pay: $23.00 per hour

Expected hours: 17.5 per week

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- Vision care

Schedule:

- Monday to Friday
- No weekends

Work Location: In person

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