2025-026 Events Coordinator

ATIKAMEKSHENG ANISHNAWBEK

Atikameksheng Anishnawbek will thrive together as a strong and proud Nation by honouring our gifts of Anishinabemowin and the Life of the Land.

Competition Number: 2025-026

Position: Events Coordinator

Department: Finance and Administration

Employment Status: Contract

**Salary**: $31.34 - $37.46/HR - 35 Hours per Week

Location: Naughton, ON

Closing Date: May 2, 2025, at 4:00pm

POSITION SCOPE:
The Events Coordinator will be the primary point of contact for both staff and the community with information on rentals for the Reserve Camp, Chalet and for event information/coordination. This position will also be responsible for finding funding opportunities for the delivery of new/additional events if possible. Working in collaboration with the Office Manager this role will be a centralized location for all bookings, outside of the Community Centre, and event coordination.

REQUIRED QUALIFICATIONS:
Mandatory Requirements
- First Nations and Inuit youth aged 15 to 30 who reside on reserve
- Experience managing events
- Experience managing budgets
- Experience providing reports to management/government programs.
- A valid class “G” driver’s license and a vehicle

Additional Requirements
- Identifying the requirements and expectations for each event.
- Liaising with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order.
- Managing event set-up, tear down, and follow-up processes.
- Maintaining event budgets.
- Booking venues, entertainers, photographers, and schedule speakers.
- Conducting final inspections on the day of the event to ensure everything adheres to the client’s standards.
- Assessing an event’s overall success and submit findings.
- Tracking current and upcoming facility rentals

KEY RESPONSIBILITIES:
Reserve Camp and Chalet
- Take calls for bookings and schedule them in to prevent any double bookings
- Coordinating regular maintenance and cleaning of the facilities
- Create and review feedback forms to be better able to service clients
- Perform seasonal checks on the facilities to ensure there are no major faults
- Monitor funding opportunities for renovations/upgrades to the facilities
- Maintain logs on who has rented the facilities
- After each rental check on the facilities prior to any new renter entering the building
- File reports in case of incidents
- Keeping up to date with industry trends for pricing of the facilities

Events
- Create project teams for each event throughout the year
- Create timelines leading up to events
- Organize and solicit volunteers within the community
- Work with vendors and stakeholders in the event planning process
- Solicit sponsorships for events from local businesses and/or partner organizations
- Being a point of contact for the community and staff for all event inquiries

Marketing and Promotion
- Assist with the promotion of the events, the reserve camp and events within the First Nation and the surrounding Indigenous communities of Greater City of Sudbury.
- Assist in promoting the events and rentals

Please note that preference will be given to qualified Indigenous applicants. Please self-identify.
- Only those considered for an interview will be contacted._