Executive Assistant, Empire Envelope Ltd

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**Title**: Executive Assistant

**Location**:#1, 2315 - 30th Avenue NE, Calgary

**Position Summary**

We are seeking a highly skilled and professional **Executive Assistant** to provide direct support
to the Vice-President.

This role is critical in enabling the Vice-President to focus on strategic priorities by ensuring efficient management of administrative functions, communications, and organizational requirements.

**Key Responsibilities**
- Managing the Vice-President’s calendar, scheduling, and travel arrangements with a high degree of accuracy and efficiency.
- Preparing correspondence, reports, presentations, and meeting materials, such as PowerPoint presentations, monthly corporate reports, business cases and yearly business Plan.
- Providing event planning, coordination and execution of external customer and internal Empire Envelope Ltd. events.
- Coordinating and facilitating communication between the Vice-President, internal teams, and external stakeholders.
- Recording, tracking, and providing follow up on action items and deadlines related to executive initiatives.
- Maintaining accurate and confidential records and documentation.
- Supporting corporate projects and initiatives by providing organizational and administrative assistance.
- Exercising sound judgment and discretion in handling sensitive and confidential matters.

**Qualifications**
- 3 to 5 years of experience in an Executive Assistant or senior administrative role, preferably in construction, real estate, or related industries.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, SharePoint, Teams and PowerPoint).
- Valid driver’s licence and access to a reliable vehicle.
- Self-starter with the ability to work under minimum supervision and/or direction.
- Exceptional organizational and time management skills with the ability to manage multiple priorities in a fast-paced environment.
- Strong written and verbal communication skills, with the ability to draft professional correspondence and documents.
- Proven ability to exercise discretion, maintain confidentiality, and demonstrate sound judgment.
- Professional demeanor with strong interpersonal skills and the ability to interact effectively at all levels of the organization.

**Key Values**
- Build trusting, productive working relationships.
- Take ownership of decisions and their outcomes.
- Collaborate openly, positively, and respectfully with others.
- Set and achieve clear, measurable goals.
- Commit to continuous learning and personal growth.
- Stay current and proficient in technical skills.

**What We Offer**
- Competitive compensation and benefits package.
- The opportunity to contribute to a growing organization with a strong reputation for excellence.
- A professional and collaborative work environment.

**Working Conditions**

You primarily work in an office setting during regular business hours. Travel to other branches and work outside of normal business hours or overtime may be occasionally required.

**Company Overview**

Empire Envelope Ltd. is a leader in building envelope solutions, delivering a comprehensive suite of services including insulation, drywall, painting, roofing, and siding. With a strong reputation for quality and reliability, we support residential and commercial construction projects across Western Canada. Our success is built on professionalism, accountability, and a commitment to excellence in every aspect of our operations.

To learn more, click here.

**Closing date**: September 19, 2025

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