Current jobs related to Advisor Assistant - Ottawa - Alterna

  • Advisor Assistant

    2 weeks ago

    Ottawa, Canada Alterna Savings Full time

    Company: Alterna Savings & Credit Union Ltd. Location: 319 McRae Ave, Ottawa, ON  Job Type: Full time Target Salary Range: $50,000 - $60,000 The compensation for this position is determined by a combination of skills, experience and is aligned to the market in which the job is posted. Your recruiter will provide additional details about our total rewards...

  • Advisor Assistant

    1 week ago

    Ottawa, Canada Alterna Savings Full time

    Advisor Assistant Company: Alterna Savings & Credit Union Ltd. Location: 319 McRae Ave, Ottawa, ON Job Type: Full time Target Salary Range: $50,000 - $60,000 Vacancy Status: This job posting is for an existing vacancy Scope of Position: Under the direction of the Team Lead, Wealth Management Operations – Wealth Management, the Advisor Assistant will be...

  • Advisor Assistant

    2 weeks ago

    Ottawa, Ontario, Canada Alterna Savings Full time

    Job DetailsDescriptionCompany:Alterna Savings & Credit Union Ltd.Location:319 McRae Ave, Ottawa, ONJob Type:Full timeTarget Salary Range:$50,000 - $60,000The compensation for this position is determined by a combination of skills, experience and is aligned to the market in which the job is posted. Your recruiter will provide additional details about our...

  • Financial Advisor Assistant

    2 weeks ago

    Ottawa, Canada WH Scrivens & Son Limited Full time

    **Financial Advisor Assistant** Scrivens Financial Services has been a family-operated business for over 90 years. We are currently seeking an individual for an advisor support position that provides technical support to the team. Responsibilities include data gathering and analysis, recommendations, implementation, and portfolio management tasks. The...

  • Investment Advisor Assistant

    5 days ago

    Ottawa, Ontario, Canada Collabera Full time

    This is with one of our financial client.We are seeking aLicensed Assistant IIto support Corporate Advisors by managing administrative tasks, client service, and account operations. This role is ideal for a detail-oriented professional with securities licensing who enjoys working closely with advisors and clients in a fast-paced financial services...

  • Financial Advisor Assistant

    2 weeks ago

    Ottawa, Canada Capital Pro Group Full time

    Capital Pro Group is a dynamic, fast-growing financial services company located in the heart of Westboro Village. We offer a complete range of services to help manage all aspects of our clients’ financial needs from Accounting, Taxation, Wealth Management & Insurance services. With the beginning of the new year we are looking to expand our Wealth...

  • Advisor Assistant

    1 week ago

    Ottawa, Canada Alterna Full time

    **Scope of Position** Under the direction of the Team Lead, Wealth Management Operations - Wealth Management, the Advisor Assistant will be responsible for providing day-to-day support services to the Wealth Management sales force in IIROC platform. Responsibilities include assisting in the preparation of client meetings, transaction documentation, and...

  • Administrative Assistant

    1 week ago

    Ottawa, Canada Kevin Carruthers - Desjardins Insurance Agent Full time

    LIFE INSURANCE ADMINISTRATIVE ASSISTANT Job Description Looking for an individual to join our Dynamic Team in our Orleans office in the capacity of a Life Insurance product Administrative Assistant to help support our Life sales advisors with day to day client interactions and requests. A Life Sales Advisor's Administrative Assistant provides key support by...

  • Investment Advisor

    2 weeks ago

    Ottawa, Canada Collabera Full time

    Talent Expert - Collabera | Creating the Next Together ! This is with one of our financial client. We are seeking a Licensed Assistant II to support Corporate Advisors by managing administrative tasks, client service, and account operations. This role is ideal for a detail-oriented professional with securities licensing who enjoys working closely with...

  • Investment Advisor

    2 weeks ago

    Ottawa, Canada Collabera Full time

    Talent Expert - Collabera | Creating the Next Together ! This is with one of our financial client. We are seeking a Licensed Assistant II to support Corporate Advisors by managing administrative tasks, client service, and account operations. This role is ideal for a detail-oriented professional with securities licensing who enjoys working closely with...

Advisor Assistant

2 weeks ago

Ottawa, Canada Alterna Full time

**Scope of Position**

Under the direction of the Team Lead, Wealth Management Operations - Wealth Management, the Advisor Assistant will be responsible for providing day-to-day support services to the Wealth Management sales force in IIROC platform. Responsibilities include assisting in the preparation of client meetings, transaction documentation, and participating in campaigns or special projects in order to allow the Advisors the opportunity to maximize time efficiency and productivity to develop wealth creation strategies for clients and gain new business and revenue.

The incumbent will be committed to some continuing education and keep current with related industry issues to better support the Advisors. The Advisor Assistant will hold a current IIROC license and must be familiar with Privacy laws and industry regulations and abide by the applicable rules and regulations at all times.

**Major Responsibilities**
- Follow up with Dealer and mutual fund companies for problem resolutions and sales charges on behalf of Advisors and clients
- Gathering information from Investment Advisor as needed to fulfill Compliance requirements as well as client related requests.
- Utilize problem solving techniques in an independent working environment. Combining reference docs, account history, and external sources to provide reference for either the Investment Advisor or back office.
- Reviewing internal credit union as well as Dealer policies and procedures for accuracy and efficiency.
- Large responsibility in maintaining current client book of business
- Placing investment trades (buys, sells) with 100% accuracy (stocks, GICs, mutual funds) on a daily basis where errors in this process can result in client hardship and financial cost to the department.
- Corresponding with clients and accountants to securely provide applicable tax information
- Answer general client inquiries, resolve client issues and follow up
- Call clients to book or confirm appointments
- Assist with client meeting preparation and form completion
- Booking and coordinating appointments and business development meetings
- Tracking/Managing transfer of assets from other financial institutions
- Proactively contacting clients in Wealth Management initiatives (ie Transition updates)
- Ensuring adequate quantities of Aviso marketing material is available
- Uncover support needs of Advisors, discuss with Manager and team-members and participate with its implementation
- Prepare sales reports for senior leadership and branch staff
- Manage Database of existing clients for Advisors
- Print client reports and prepare client contact letters
- Assist in managing the Advisors’ calendar/schedules
- Provide support to the Wealth Management Sales team with regards to the planning software (answer questions/provide solutions)
- Proficient in using various computer systems
- Compose letters and memos on behalf of Advisors
- Assist with seminar preparation and arrange facilities and equipment as appropriate
- Assist with preparation for training material, room and equipment coordinating
- Keep Manager & other team members apprised of day to day operational issues/concerns and work together to resolve and improve process
- Participate in developing campaigns or project initiatives to create wealth for clients and Alterna
- Provide Back Up Support when needed for Wealth Management Operations
- Adhere to all applicable industry regulations and privacy laws
- Other duties as required

**Expectations / Outcomes**
- Assist the Wealth Management Sales Force (Investment Advisor / Wealth Advisor) so that they become more efficient and have more opportunities to acquire new business and better serve existing clients and retain assets
- Assist to develop & implement strategies for growing the business
- Be a resource for the Wealth Management Sales Force
- Be a team-player, self starter
- Able to multi-task and prioritize

**Contacts**
- Wealth Management
- Retail Bankers
- Clients, to obtain or provide information
- Aviso Wealth - various departments (ie. Aviso Service Centre, ORM Wholesaler)
- External suppliers and companies (other mutual fund companies, FIs)

**Qualifications**

Education / Certification / Experience
- Post-secondary degree/diploma in a related field considered an asset
- Minimum 2 year experience in a similar administrative role
- Completion of CSC/CPH required to obtain IIROC Investment Representative (IR) license.

Knowledge / Skills
- Strong knowledge of planning software
- Basic understanding of mutual funds, securities market and insurance
- Proficiency in systems use and transaction procedures

Competencies
- Good communication, organization and interpersonal skills
- Takes initiatives to implement or improve processes
- Ability to work with competing priorities
- Understand and adhere to applicable industry regulations and privacy laws