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Tournament Assistant

2 weeks ago

Calgary, Canada Launchpoint Sport & Event Strategies Full time

**Tournament Assistant**
**REPORTING TO**: Tournament Manager
**COMPANY**:Launchpoint Sport & Event Strategies | lpstrategies.ca
**LOCATION**:Calgary, Alberta

**COMPANY OVERVIEW**
Launchpoint Sport & Event Strategies is an event management and marketing company dedicated to providing strategic solutions for organizations, brands and properties that want to make their mark and stay ahead of the competition. Our creative and inspired team conceptualizes and produces brand and corporate experiences in addition to providing impactful event consultation, management, and execution expertise. Through our extensive experience and relationships with brand, sport and event properties, and industry experts, we are uniquely positioned to navigate and provide inspired turnkey solutions to our partners. Launchpoint is contracted by various event properties to execute events from the planning phase to wrap up. Current events include the Rogers Charity Classic, the 2025 ISU World Cup Speed Skating, 2025 ISU World Junior Short Track Speed Skating Championships and Chinook Blast Winter Festival. Past events that Launchpoint has been involved in include the 2024 ISU World Speed Skating Championships, 2019 Grey Cup Festival and 107th Grey Cup Game, the 2020 GLOW Festival, and the 2020, 2021 and 2022 ISU World Cup Speed Skating (among others).

**ROGERS CHARITY CLASSIC**
The Rogers Charity Classic will host some of the greatest names in golf at Canyon Meadows Golf and Country Club, August 11 - 17, 2025. The field, which will consist of 78 stars on the PGA TOUR Champions, will compete for $2.5 million US in a three-round, 54-hole stroke-play tournament. The only PGA TOUR Champions stop in Canada will showcase Calgary to the world through its broadcast on the Golf Channel. Led by a philanthropic Patron Group including Tournament Chairman -Jim Riddell, Allan Markin, Keith MacPhail, Guy Turcotte, Gary Peddle, Michael Culbert, Brad Shaw and PGA Tour Professional - Stephen Ames, along with title sponsor, Rogers Communications, the Rogers Charity Classic won the PGA TOUR Champions’ prestigious President’s Award in 2014, 2015 and 2017. The tournament has raised more than $137 million in its twelve years, with a PGA TOUR Champions record setting donation of over $25 million raised in 2024 that was distributed amongst 293 youth-based charities in Alberta.

**JOB DESCRIPTION**
The Tournament Assistant will work alongside the Tournament Manager on various aspects of the tournament. Primary areas of concentration will include volunteer management, customer service and playing a key support role in the management of the Rogers Birdies for Kids presented by AltaLink program. This internship is an excellent opportunity for students who are interested in pursuing a career in sports or event management and want to get a glimpse into varying departments and tasks. Interns will be asked to take ownership of key projects and will gain strong professional experience.

**THE JOB SPECIFICS**
**Volunteers**
- Maintain the online volunteer database of 1,000+ volunteers.
- Coordinate and attend meetings with Volunteer Chairs in preparation for the event.
- Prepare and distribute monthly volunteer newsletters.
- Prepare and distribute the monthly volunteer report.
- Play a key role in executing volunteer packing day, orientation day, and uniform distribution.
- Assist in securing donations from local businesses for volunteer raffles.
- Assist in securing volunteer meal donations.
- Build out a volunteer communication plan.

**Player Administration**
- Assist PGA TOUR Champions players, their families, and caddies by providing information about booking accommodations in Calgary.
- Develop tournament fact sheets and handbooks for players and their caddies.
- Work with transportation volunteer chairs to organize player airport pick-ups.

**Community Investment**
- Build and foster relationships with 290+ participating Birdies for Kids charities to support them with their fundraising goals.
- Assist with the execution of the 2025 Rogers Birdies for Kids presented by AltaLink program.
- Process incoming donations, pull donation tax receipts, create acknowledgement letters, create reports and track invoices.
- Assist in building and maintaining the donation database.
- Data entry of manual donation forms and offline donations.
- Assist the Tournament Manager with creating and distributing charity materials including monthly newsletters, social media content and website content.
- Assist with the execution of the on-site charitable activation.

**Marketing/Social Media/Ticketing**
- Play a key role in the creative and scheduling of tournament social media posts.
- Create a Tournament Week content creation plan.
- Support the Senior Coordinator, Marketing & Events with the social media influencer campaign.
- Assist in the operation of the group ticket sales program.

**Administration**
- Manage the on-site Tournament Office ensuring top levels of customer servic