Admin Assistant Clm Trauma
6 days ago
This position will be reporting to the Clinical Leader Manager of Trauma & Neurosurgery In-Patient and Out-Patient Clinics. In this role, the Administrative Assistant will provide administrative support to the CLM of the Trauma & Neurosurgery in-patient and out-patient areas.
**DUTIES & RESPONSIBILITIES**:
- Provides organizational and administrative support to the Program Leadership and Staff including: preparing correspondence (e.g. letters, memos), sorting mail, preparing spreadsheets, filing, and updating employee information.
- Arranges Courier services, photocopying, ordering supplies, equipment maintenance, preparing and typing document, packages and presentations and monitoring office activities.
- Schedules meetings, books rooms through the hospital’s scheduler Plus system, records and distributes minutes, agendas and other materials.
- Takes minutes at meetings.
- Assists Leadership with the maintenance of the staff scheduling system.
- Responsible for administrative staff payroll preparation, entry and follow up reports/ staffing activities. Supports payroll across the two areas.
- Oversees/coordinates events and arranges meetings.
- Types and provides assistance with the preparation of research documents, teaching materials for managers and program staff.
- Creates slides, handouts, presentation materials
- Arranges for interviews and prepares interview packages
- Maintains files and staff database summaries for training and certification
- Manages data entry of biweekly payroll
- Assists with execution of departmental events by booking rooms, catering, arranging advertising, and room set up and take down
- Continuously seeks opportunities for quality improvement
- Provides excellent customer service and serves as a front-line representative and communication relay person for the department
- Other responsibilities as requested.
**QUALIFICATIONS**:
- Graduate of a recognized office Administration program and /or equivalent combination of education and experience
- Minimum of 2 years’ previous administrative experience in a Hospital setting required.
- Proven computer ability with advanced knowledge of Microsoft Word, Excel, Power Point, Empath, Electronic mail and internet.
- Excellent interpersonal, communication (good written and oral English Language skills),organizational and customer service skills.
- Knowledge of managing highly prioritized projects simultaneously in order to ensure all projects are running smoothly
- Demonstrates initiative, is self-starter and able to work independently.
- Demonstrates the ability to problem solve and multi-task in a busy environment.
- Demonstrates the ability to work effectively in a team environment.
- Demonstrates an understanding of the Hospital's mission and values
- Knowledge of medical terminology is an asset
- Must have excellent attendance/punctuality record
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