Crewing & Logistics Coordinator

2 weeks ago

Vancouver, Canada EKP Ltd (dba Great Northern Way Scene Shop) Full time

WORK PERFORMED

Administrative/Project Support
- Is a primary first point of contact for general enquiries and for initial client enquiries
- Records preliminary details about potential projects and communicates general scope to Project Managers
- Assists Project Managers in the preparation and execution of the crewing plans for specific projects
- Organizes and maintains the function of the company’s front-line operations, including answering phone calls; recording accurate messages; tracking, monitoring, and ordering office supplies; and ensuring a professional interface between the public, clients, and the company
- Gathers and provides information to Project Managers and Project Coordinators for the timely reconciliation of project expenses
- Codes accounts-payable invoices, compiles labour hours, and assembles data for the smooth reconciliation of client invoices
- Attends meetings, records minutes, and posts clear and concise information for staff
- Performs data entry on the company's bookkeeping system
- Performs and assists with filing functions, including creating new files, maintaining archived files, and filing project and operational documents, such as contracts, project drawings, project consumable sheets, and correspondence

Transport
- Receives information and generates quotes for the delivery operations of the company
- Maintains delivery schedule of the company vehicles and drivers for delivery runs
- Is responsible for the smooth scheduling of the company’s and rental vehicles in cooperation with Project Managers, the Shop Manager, and drivers
- Tracks and records waybills, bills of lading, and driver activity to ensure the smooth running of the delivery schedule and its invoicing
- Tracks and coordinates documentation and scheduling related to company vehicles, including regular maintenance, repairs, and inspections

Crewing
- Records and posts crewing schedules
- Researches potential new crew members through various methods, including by posting job positions, contacting present and previous employees, and networking with various members of the GNW community
- Maintains an up-to-date recruiting database and actively prequalifies crew members for future recruitment
- Maintains crew database of employee skills, availability, and contact information
- Maintains the crew timesheets, and forwards them appropriately for payroll preparation
- Fills cancellations and openings in the daily work schedule
- Records and tracks availability of seasonal and casual staff
- Supports new personnel in completing start packs
- Assists in the maintenance of confidential personnel files
- Coordinates travel arrangements for crew working overnight jobs, including hotel accommodation, vehicle use, and travel itineraries
- Supports Project Managers to ensure that appropriate site/work/personnel documentation is sent to site and processed after the work is completed

**Salary**: $22.00-$26.00 per hour

**Benefits**:

- Company events
- Extended health care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift

Supplemental pay types:

- Overtime pay

COVID-19 considerations:
GNW adheres to all PHO health & safety guidelines.

  • Vessel Logistics

    6 days ago

    Vancouver, Canada Bridgemans Services Full time

    A global workforce services provider is seeking a Logistics Coordinator in Vancouver. Responsibilities include managing crew rotations, supporting project administration, overseeing logistics, and ensuring compliance with safety standards. The ideal candidate has excellent organizational skills, a valid driver’s license, and experience in logistics or...

  • Vessel Logistics

    4 days ago

    Vancouver, Canada Bridgemans Services Full time

    A global workforce services provider is seeking a Logistics Coordinator in Vancouver. Responsibilities include managing crew rotations, supporting project administration, overseeing logistics, and ensuring compliance with safety standards. The ideal candidate has excellent organizational skills, a valid driver’s license, and experience in logistics or...

  • Logistics Coordinator

    4 days ago

    Vancouver, Canada Bridgemans Services Full time

    Logistics Coordinator Primary Location: Vancouver Employee Status: Permanent, Full-time Salary: CAD $48,000 to $50,000 per year BRIDGEMANS SERVICES GROUP (BSG) Global provider of workforce floatels and marine services. BSG customizes services to the exact needs and locations of clients, ensuring solutions meet precise specifications, including...

  • Logistics Coordinator

    6 days ago

    Vancouver, Canada Bridgemans Services Full time

    Logistics CoordinatorPrimary Location: VancouverEmployee Status: Permanent, Full-timeSalary: CAD $48,000 to $50,000 per yearBRIDGEMANS SERVICES GROUP (BSG)Global provider of workforce floatels and marine services. BSG customizes services to the exact needs and locations of clients, ensuring solutions meet precise specifications, including logistics, crew...

  • Logistics Coordinator

    2 weeks ago

    Vancouver, Canada Aero Trading Co. Ltd. Full time

    **Are you looking for an exciting opportunity in Logistics?** **Aero Trading Co Ltd is looking for a motivated Logistics Coordinator to join our team, and we want to hear from you!** **ABOUT AERO TRADING** Aero Trading is one of the most diversified wild seafood buyers and processors in British Columbia. With two Federally certified processing plants and...

  • Logistics Coordinator

    1 week ago

    Vancouver, British Columbia, VX X, Canada Bridgemans Services Full time

    Logistics CoordinatorPrimary Location: Vancouver Employee Status: Permanent, Full-timeSalary: $CAD 48,000 to 50,000/- BRIDGEMANS SERVICES GROUP (BSG) Global provider of workforce floatels and marine services. BSG customizes services to the exact needs and locations of clients, ensuring solutions meet precise specifications, including logistics, crew...

  • Logistics Coordinator

    6 days ago

    Vancouver, Canada DSV - Global Transport and Logistics Full time

    Job Title: Logistics Coordinator Company: DSV – Global Transport and Logistics Location: Vancouver, Canada – Melville St Employment Type: Full Time Seniority Level: Entry Level Job Summary The primary function of the Logistic Coordinator Warehouse Operations is to prepare outbound orders for the warehouse, update the warehouse system with all goods...

  • Planning and Logistics Coordinator

    3 days ago

    Vancouver, Canada Rocky Mountaineer Full time

    **Purpose** The Planning & Logistics Coordinator reports to the Senior Manager, Guest Experience Planning Onboard Operations & Logistics and is a key member of the Planning & Logistics team. This role involves structured scheduling, crew logistics, expense functions for all routes, with a primary focus on coordinating travel bookings, including flights,...

  • Logistics Coordinator

    1 week ago

    Vancouver, British Columbia, Canada DSV - Global Transport and Logistics Full time

    DSV – Global Transport and LogisticsDSV encourages inclusivity and are committed to diversity in the workplace while welcoming applications from all qualified individuals including women, members of visible minorities, aboriginal persons, and persons with disabilities. Our goal is to provide an inclusive environment for all to succeed. We work with...

  • Global Logistics Coordinator

    1 week ago

    Vancouver, Canada BuildDirect Full time

    Are you looking to join an organization that genuinely appreciates its people? For 20+ years BuildDirect has been making a name for itself in the eCommerce, tech, and home renovation space. During this time, we have worked with an amazing collection of people, and this continues today. We’ve worked hard to ensure that our values align with our people, our...