Distance Education Secretary

7 days ago

Victoria, Canada School District #63 (Saanich) Full time

Job Posting: Posting Detail

**Posting**: C2526/055 **Description**: Distance Ed Secretary **Start**Date**: July 2, 2025 **End**Date**: Dec 19, 2025

**Posting**Date**: Jun 13, 2025 **Closing**Date**: Jun 19, 2025 - 4:00p

**Location -** SIDES

**Position -** Distance Education Secretary

**Assignment**Type** Temporary

**Hours** 35
- Liaises with the Ministry of Education to provide summer reporting final grades, TRAX submission, grade correction.
- Coordinates sending, receiving and distribution of internal and external mail processes.
- Maintains the events calendar “to include booking rooms within the building as requested by staff”.
- Adaptations of grade submission process to accommodate larger numbers of students
- Liaises with public and private post-secondary institutions (counsellors, teachers, office staff) clarifying student status, course registration.
- Provides documentation to legal offices for educational verification
- Generates reports, assists with data collection and completes letters.
- Manages student information and course resources, maintains electronic and physical files, scans and copies materials and documents, and processes student resource requests.
- Submits reports to institutions and students on withdrawal processes using the School and Ministry databases.
- Coordinates tests, both in-house and for other institutions and provides support for provincial exams.
- Coordinates school billing (tuition for courses, etc.).
- Coordinates payment processes (e.g. student deposits/tuition, banking reports, petty cash requests, etc.).
- Provides administrative support:

- Assists administrators, counsellors and teachers with clerical support as required, including letters, filing, course development support, etc.
- Maintains handbooks
- Creates contact lists
- Creates master forms
- Maintains the events calendars
- Assists in production of course development resources
- Assists counsellors with grad checks and student learning plans
- Assists with photocopier maintenance, including contacting the supplier
- Attends on-site clerical and other staff meetings as required and records minutes.
- _Performs_ _other_ _assigned_ _duties_ _that_ _are_ _within_ _the_ _area_ _of_ _knowledge_ _and_ _skills_ _required_ _by_ _the_ _job_ _description._ _

**QUALIFICATIONS**
- Grade 12 education
- Office Administration Certificate
- Two years of related experience
- Minimum word processing speed 50 W.P.M.
- Working knowledge of general office procedures
- Working knowledge of the BC Graduation Requirements
- Working knowledge of Ministry requirements for 1701 and SADE data collection and school/district/ministry reporting procedures
- Working knowledge of electronic information systems (Student Information Systems and DL Learning Management Systems)
- Working knowledge of hardware/software required for school information and reporting processes
- _Or_ _equivalent_ _combination_ _of_ _training_ _and_ _experience._ _

**DESIRABLE**SKILLS**
- Knowledge of Distance Education procedures
- Demonstrated effective communication skills

**DATE**April 2023

  • Distance Education Secretary

    21 hours ago

    Victoria, Canada School District #63 (Saanich) Full time

    **Location**: SIDES **Position**: Distance Ed Secretary **Assignment Type**: Continuing **Hours**: 35 hours per week **Current Shift**: 8:30am - 4:00pm Monday to Friday (summer schedule) 8:30am - 4:11pm Monday to Friday (school year schedule) **Schedule may vary based on operational needs of the school. Up to two (2) shifts per week may be until...

  • Secretary-treasurer

    7 days ago

    Victoria, Canada School District #62 (Sooke) Full time

    Guided by SD62’s Vision, Mission and Values and reporting to the Superintendent, the Secretary-Treasurer is the Chief Financial Officer and a key member of the district’s Executive Team. The Secretary-Treasurer is responsible for the finance and payroll, legal, facilities, capital planning, transportation and business operations for the Sooke School...

  • Graduate Secretary

    7 days ago

    Victoria, Canada University of Victoria Full time

    Organizational Unit - University of Victoria -> Faculty of Engineering and Computer Science -> Fac of Engineering - General - Location - University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date - 19 June 2025 - Please note that positions will close at 4 p.m. on the closing date. - FTE - 1.0 - Salary Grade - $4,305.00 - $4,438.00 -...

  • Graduate Secretary

    21 hours ago

    Victoria, Canada University of Victoria Full time

    Organizational Unit- University of Victoria -> Faculty of Human & Social Dev -> Indigenous Governance Program- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date- 19 December 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,363.00 - $4,525.00- Additional Posting...

  • Receptionist/secretary

    1 week ago

    Victoria, Canada University of Victoria Full time

    Organizational Unit- University of Victoria -> Faculty of Science -> Physics & Astronomy- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date- 17 October 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 0.8- Salary Grade- $4,017.00 - $4,138.00- Additional Posting Information: - N/A- Salary...

  • Secretary - Genetics - Laboratory

    2 days ago

    Victoria, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health), patient & staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to...

  • Secretary, Oncology Clinic Victoria

    1 week ago

    Victoria, Canada BC Cancer Full time

    Secretary, Oncology Clinic BC Cancer Victoria, BC As a collaborative member of the health care team, the Secretary provides secretarial and administrative support within a team setting. Maintains a safe environment for patients, families and staff by adhering to safety policies, procedures, guidelines and emergency procedures. What you'll do Receive calls...

  • Booking Clerk/Secretary

    2 days ago

    Victoria, British Columbia, Canada Vancouver Coastal Health Full time

    Salary DetailsThe salary range for this position is CAD $27.10/Hr. - CAD $27.10/Hr.Job SummaryCome work as a Booking Clerk/Secretary with Vancouver Coastal HealthVancouver Coastal Health is looking for a Booking Clerk/Secretary to join the Arthritis Program at Mary Pack Arthritis Program in Victoria, B.C. Apply today to join our team The usual schedule for...

  • Graduate Secretary/receptionist

    4 days ago

    Victoria, Canada University of Victoria Full time

    Organizational Unit - University of Victoria -> Faculty of Social Sciences -> Sociology - Location - University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date - 27 July 2025 - Please note that positions will close at 4 p.m. on the closing date. - FTE - 1.0 - Salary Grade - $4,363.00 - $4,525.00 - Additional Posting Information: - N/A -...

  • Education Assistant

    1 week ago

    Victoria, Canada Kleos Open Learning (DL) Full time

    **Kleos Open Learning, an Independent Online Learning School in BC, is seeking in person, one-to-one support for 2 students with various inclusive education needs.** **You would be required to travel to the student's home to implement a program provided from a distance by a Kleos BC certified teacher.** **Our support staff must be professional, caring,...