Communications Coordinator

Job Title: Communications & Events Coordinator

Department: Communications and Events

Reports To: Director of Communications and Marketing

Location: Alberta Continuing Care Association (ACCA), Edmonton, AB (Hybrid)

Position Type: Part-Time

Job Overview:
Core Competencies:

- Initiative and follow-through
- Multitasking and time management
- Attention to detail
- Clear and confident communication
- Creative problem-solving
- Strong member service orientation

Work Style & Expectations
- Demonstrates initiative and accountability in a remote work setting.
- Communicates progress and potential challenges proactively, no waiting to be chased.
- Comfortable managing priorities autonomously while keeping the wider team informed.
- Thrives in a small-scale organization where flexibility and speed matter.

Work Ethic & Professional Standards
- Demonstrates accountability and pride of ownership, reviewing work carefully before submission.
- Comfortable managing multiple tasks independently without close supervision.
- Proactively identifies and corrects errors or inconsistencies in branding, copy, or materials.
- Maintains professionalism and focus during in-person and virtual events, representing ACCA with integrity.
- Follows direction accurately and delivers consistently high-quality outputs.

Key Responsibilities:
Social Media
- Independently manage daily operations and scheduling across all social media platforms, ensuring consistent execution and timely delivery
- Execute and maintain ACCA’s social media strategy in alignment with brand voice.
- Track social media analytics and prepare regular reports to assess performance and engagement.

Content Development & Marketing
- Develop and distribute weekly newsletters and member communications.
- Support the production and promotion of ACCA’s podcast, The Long Term Forecast.
- Assist in the coordination and logistics of media events.
- Design and develop communication materials consistent with ACCA branding.
- Support execution of ACCA member benefit communications, including onboarding new members to the portal, adding them to mailing lists, coordinating member advertisements, and other tasks as needed.

Event & Conference Support in collaboration with the Director of Events and Planning
- Contribute to and independently execute components of marketing strategies and promotional materials for events.
- Independently design and quality-check event signage, presentations, and collateral for accuracy, alignment with brand standards, and professionalism.
- Coordinate sponsor commitments and maintain vendor communications.
- Manage event booth materials (e.g., banners, signage, swag), including storage and transportation of booth materials.
- Act as a reliable on-site representative during events, anticipating needs, staying engaged, and ensuring a professional and polished execution throughout
- Populate and manage Eventbrite event registration pages and monitor participant data.
- Support the drafting and editing of event scripts and assist in preparing materials for speakers and presenters.
- Provide administrative and logístical support to the Director of Events and Planning.

Qualifications:

- Diploma or degree in Communications, Marketing, Public Relations, Event Management, or a related field.
- Experience in communications, content creation, or event planning in a non-profit or healthcare setting is an asset.

Skills and Attributes:

- Self-starter with proven ability to work independently.
- Proven success working remotely and managing priorities independently
- Strong initiative, able to identify gaps and take action without waiting for direction.
- Comfortable balancing multiple moving parts in a growing organization.
- Excellent written and verbal communication skills.
- Exceptional attention to detail and strong editing skills
- Comfortable using graphic design tools such as Canva or Adobe Creative Suite.
- Proficient with platforms such as Salesforce, Campaigner, Mailchimp, Jotform, Eventbrite, Pheedloop and Hootsuite.
- Proficient with the Microsoft Office Suite.
- Well-organized with the ability to manage multiple priorities and meet deadlines.
- Creative eye for design and a detail-oriented approach.
- Adaptable team player who thrives in a collaborative, hybrid work environment.
- Demonstrated reliability in event support and professional conduct.
- Available for occasional travel and flexible hours, including evenings and weekends for events.

Working Conditions:

- Primarily a Remote work environment with in-person attendance required at organizational events.
- Must have a home work space with storage space for marketing materials.
- Occasional in-person attendance for team meetings, event planning sessions, and site inspections.
- Some out-of-town travel required for event supervision and coordination. Must have a personal vehicle.
- Flexibility in work hours, including availability for evening and weekend events as needed.

**Job Type**: Pa