Medical Secretary, Obstetrics and Gynaecology

1 week ago

Toronto, Canada Sinai Health Full time

Sinai Health is looking for a Medical Secretary to support our Department of Obstetrics and Gynaecology at Mount Sinai Hospital. As a Medical Secretary you will provide administrative and secretarial support to Dr. Michele Farrugia, supporting her clinical and academic practice.

**In this role you will**:

- Provide Clinical Practice administration support
- Manage referrals and communicate with referring physician offices and patients regarding appointments
- Prepare examining rooms on clinic days; maintain consultation rooms with necessary equipment and supplies
- Act as chaperone/assistant for physical examinations and procedures (e.g., biopsy, pap test), as required
- Enter clinic billings for Dr. Farrugia as needed
- Conduct follow up reconciliation of outstanding OHIP billing
- Book patient’s appropriate follow up appointments (post-ops, pre-ops, consults etc.) as well as new patient referrals (contact patients with dates/times) along with arranging interpreter if needed
- Flag abnormal and urgent results for physician and follow up with patient as per physician’s request
- Coordinate pre-op appointments with our office and PAU
- Input O.R. booking request on-line; update OR waiting lists
- Prepare new patient packages and OR packages as required
- Prepare daily clinic lists for physician and lab nurse; prepare weekly calendar for physician
- Sort and file daily mail and faxes
- Answer telephones; retrieve voice mail messages and return calls in a timely manner; respond to internal and external inquiries within scope of responsibility and direct all calls appropriately
- Responsible for arranging ultrasounds and all other requested tests ordered by physician
- Responsible for keeping consultation rooms stocked with necessary equipment; maintains and orders office stationary supplies
- Provide academic administrative support
- Coordinate and arrange all meetings, including maintaining the physician’s schedule and scheduling meetings with mentored students, both in and out of the hospital
- Book student seminars and clinical clerk teachings with Medical Education Office; arrange observer status
- Prepare annual Academic Activity Report and Points Document (AFP)
- Type draft medical/legal patient-related and personal correspondence as required
- Perform other related duties as assigned by supervisor
- Job Requirements

**Job Requirements**

Mandatory
- Successful completion of a college diploma preferably in the field of Office Administration or Business Administration from an accredited educational institution
- Minimum two (2) years of recent secretarial experience preferably working in a clinic/health environment
- Applicants with proven equivalent recent and related training and experience may be considered

Skills and Knowledge
- Proficient in Microsoft Word, Excel, Power Point, Outlook
- Medical dicta-typing skills
- Experience with Accuro is an asset
- Self-directed with an ability to make decisions and to exercise good judgment
- Superior organizational and time management skills with a flexibility to adjust to priorities
- Demonstrated professionalism and ability to work independently
- Effective verbal and written skills
- Demonstrated ability to work with a variety of individuals in a co-operative manner both independently and as part of a team
- Ability to work accurately and effectively in a fast pace/stress environment
- Demonstrated customer service skills and ability to sensitively communicate with patients/families in vulnerable situations
- Demonstrated satisfactory work performance and attendance history

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