Medical Secretary, Obstetrics and Gynaecology

OverviewSinai Health is looking for a Medical Secretary to support our Department of Obstetrics and Gynaecology at Mount Sinai Hospital. The Medical Secretary is an integral part of the busy, dynamic and growing Maternal-Fetal Medicine and Ontario Fetal Centre Program at Mount Sinai Hospital. In this role, you will be expected to exercise sound judgment and independence while managing the day-to-day related administrative activities. You will demonstrate a strong commitment to quality customer service, applying excellent problem solving and communication skills to ensure the success of the program. This position will be based at Mount Sinai Downtown site.ResponsibilitiesProvide all related secretarial and administrative duties (clinical & academic)Coordinate meetings, maintain physician scheduleIntake patients into system and prepare patient record prior to patient visitPrepare examining rooms on clinic days; maintain consultation rooms with necessary equipment and suppliesBook patient’s follow-up appointments as well as new patient referrals along with arranging interpreter if neededInput OR booking request online; update OR/EOPS patient waiting listArrange CT scans, ultrasounds and all other requested tests ordered by physiciansTelephone & office reception (always exercising diplomacy & discretion)Evaluation of daily faxesPrepare invoicing and remittance reports; monthly EDT submission to MOHMaintain and update physician’s Web CV’s, & teaching dossierPrepare physician’s annual Academic Activity Report & Merit ReportType and submit research proposals to granting agencies, clinical papers & abstract submission for presentation and publication, manuscript submissions (typing and editing)Obtain medical articles and references from libraryMaintain databases for research purposesBook student seminars and clinical clerks teachings with Medical Education Office; arrange observer statusCoordinate meetings with mentored students and forward evaluations to Medical Education Office; arrange meetings for summer research studentsMaintain CME creditsCreate Medical/Legal, Patient related and Personal correspondence as requiredMaintain High-Risk Schedule and Contact information (Microsoft Outlook) for access of all department personnelDemonstrate strict adherence to all privacy guidelinesMaintain clinical billings as well as submit and track invoices (for payment) & receipts (for reimbursement) to be made from research grants or departmental accounts as requiredInteract with Research Accounting, Departmental Chief’s office, Division Head’s office and Business Manager’s office, Undergraduate Education Coordinator, Fellowship CoordinatorPerform clinical OHIP/Third Party billing responsibilities in the Maternal-Fetal Medicine Clinical Information System (CIS) on a regular basis.Provide cross-coverage for other administrative staff as requiredJob RequirementsMandatory – Successful completion of a college diploma, preferably in the field of Office Administration or Business Administration, from an accredited educational institutionMinimum three (3) years of recent secretarial experience (experience in a teaching/health environment is preferred)PreferredProficiency with medical terminologySkills and KnowledgeProficient in Microsoft Word, Excel, PowerPoint, and OutlookStrong work ethic; positive, client-focused attitude; superior professionalism; dependability and reliability; demonstrated commitment to providing outstanding customer serviceSuperior written and oral communication and presentation skills; excellent interpersonal and relationship-building skills; ability to effectively convey factual information and detailed explanationsExcellent time management, organizational, and self-planning skills, with flexibility to adjust work schedules according to changing priorities, meet demanding deadlines, and produce high-quality workDemonstrated ability to make decisions, exercise good judgment, discretion, and initiative when dealing with confidential information and responding to inquiriesDemonstrated satisfactory work performance and attendance record #J-18808-Ljbffr