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Toronto, Canada Sinai Health Full timeJob Description The Medical Secretary is an integral part of the busy, dynamic, and growing department of Medicine at Mount Sinai Hospital. In this role, the medical secretary will be expected to exercise sound judgment and independence while managing the day-to-day related administrative activities. The successful candidate will demonstrate a strong...
Medical Secretary
2 weeks ago
Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care. We provide excellent and compassionate care in hospital, community and home. Comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, the Lunenfeld-Tanenbaum Research Institute and our system partner Circle of Care, we translate scientific breakthroughs, push boundaries for health solutions, and educates future clinical and scientific leaders.
To support us on our journey, Sinai Health System is looking for a **Medical Secretary** to support our **Department of Obstetrics and Gynaecology, Division of Urogynecology** at **Mount Sinai Hospital**.
As a Medical Secretary you will provide administrative and secretarial support to appropriate section head(s) and the department.
RESPONSIBILITIES:
- Responsible for patient registration and appointment booking activities
- Enter patient information into billing/scheduling system and prepare patient files/folder prior to patient visits
- Collect all outstanding laboratory and other diagnostic results prior to patient visit
- Register all ambulatory visits into Cerner PM Launch
- Dictation/word processing; evaluation of daily mail and faxes
- Prepare daily patient visit lists for physician(s)
- Answer telephone line; respond to internal and external inquiries within scope of responsibility and direct all calls appropriately to nursing staff, physician and laboratory
- Coordinate OR bookings for patients as well as Short-Stay and EOPS
- Update OR wait list on a regular basis
- Record daily patient visit statistics for monthly submission to Finance Department
- Responsible for physician billing; input OHIP and non-OHIP claims on a daily basis and perform all necessary follow-up on unpaid claims including correction and resubmission of claims error reports and OHIP inquiries
- Prepare examining rooms in terms of setting up and maintaining linen during physician’s clinic day; placing patients in examining rooms in queue
- Responsible for maintaining consultation rooms stocked with necessary equipment; maintains and orders office stationary supplies
- Responsible for booking follow-up patient appointments in ultrasound, radiology and other departments
- Coordinate meetings and maintain schedules
- Assist with research grant preparation & abstracts if required
- Perform other related duties as assigned by supervisor.
- Job Requirements- Successful completion of a college diploma preferably in the field of Office Administration or Business Administration from an accredited educational institution
- Minimum two (2) years of recent secretarial experience preferably working in a clinic/health environment
- Experience with EMR Accuro preferred
- Proficient in Microsoft Word, Excel, Power Point, Outlook.
- Applicants with proven equivalent recent and related training and experience may be considered.
- Medical dicta-typing skills (at least 50 wpm)
- Self-directed with an ability to make decisions and to exercise good judgment.
- Superior organizational and time management skills with a flexibility to adjust to priorities.
- Demonstrated professionalism and ability to work independently
- Effective verbal and written skills (Spanish or Portuguese speaking an asset)
- Demonstrated ability to work with a variety of individuals in a co-operative manner both independently and as part of a team.
- Ability to work accurately and effectively in a fast pace/stress environment.
- Demonstrated customer service skills and ability to sensitively communicate with patients/families in vulnerable situations.
- Demonstrated satisfactory work performance and attendance history.
The successful applicant will be an employee of the Obstetrics & Gynaecology Department not Mount Sinai Hospital.
