Accounting Specialist

**About Us**

At Encepta, we are a team of professionals dedicated to creating safer, more efficient infrastructure deployment in the telecommunications industry. We prioritize the well-being of our people, partners, and communities while driving innovation that enhances connectivity and quality of life. Safety is at the core of everything we do. By continuously improving processes, adopting best practices, and leveraging technology, we ensure that our operations meet the highest standards of safety and compliance. Our commitment to a safe and adaptable working environment empowers our team and customers to build networks that support progress and innovation.

Elevate your career with Encepta, where safety and innovation go hand in hand. Together, we can build a safer, more connected future.

**About the Role**

We're seeking a dynamic Canada-based Accounting Specialist to join our Finance team. In this fast-paced role, you'll support our high-volume day-to-day accounting and financial operations, including processing 250+ monthly invoices, credit card and expense management, and accounts reconciliation. Together with AP Support, you will work with our accounting systems to maintain accurate financial records and ensure proper documentation. If you have a strong foundation in accounting principles, excellent organizational skills, desire to simplify and automate repetitive tasks and have a keen eye for detail, this position offers an excellent and rewarding opportunity to grow your skills and learn from the best in a class.

**Responsibilities**
- **Invoice Processing**: Work with AP Support to receive, review, and verify invoices for accuracy, completeness, and adherence to the three-way matching process in Acumatica.
- **Expense Management**: Work with AP Support to process expense claims and credit card transactions, verifying receipts, approvals, and adherence to company policies.
- **Payment Processing**: Prepare bi-weekly payment proposals for vendor payments and expense reimbursements. Review the AP Aging report to ensure necessary payments are not missed.
- **Account Reconciliation & Issue Resolution**. Reconcile vendor statements and investigate and resolve discrepancies. Reconcile credit card statements with company records to ensure all transactions are accounted for.
- **Internal Communication.** Communicate and work with internal teams to resolve AP-related issues and queries. Escalate unresolved issues to management for further action.
- **Month-End and Year-End Closing**. Assist in preparing AP accruals and the management of the prepaids schedule for financial reporting.
- **Payroll Support**: Support timekeeping and payroll management ensuring accurate processing of overtime and payroll deductions.
- **Finance Support**: Act as back-up in the absence of the Accounting Specialist (AR)
- **Process Improvement**: Assist in the development and implementation of accounts payable procedures and best practices to enhance efficiency and accuracy.

**Requirements**:

- **Education**: Diploma in Accounting or Finance. A Bachelor's degree is an asset.
- **Experience**: Minimum of 2 years direct experience in accounts payable, preferable in a fast-paced, high-volume transaction environment.
- **Technical Skills**: Proficiency in accounting software (e.g., QuickBooks, Acumatica, Netsuite) and general knowledge of accounting principles, particularly in prepayments and asset capitalization.
- **Problem-Solving**: Ability to identify, analyze, and resolve payment, reconciliation, and expense claim issues. Strong critical thinking skills.
- **Project Management**: Strong organizational skills with the ability to prioritize tasks, manage multiple ongoing projects, and meet deadlines efficiently.
- **Technology Proficiency**: Experience working with Google Suite (Gmail, Google Meet, Google Sheets, Google Drive) or equivalent productivity tools.
- **Attention to Detail**: Strong focus on accuracy and detail in all aspects of work, particularly in financial documentation and data entry.

**Nice to Haves**
- **Payroll Experience**: Experience with timekeeping and payroll-related deductions.
- **Tax Expertise**: Experience with GST and PST filing and payment, enhancing the team's ability to handle complex tax-related tasks efficiently.
- **Customer-Centric Approach**: Knowledge and experience in customer invoicing, demonstrating an understanding of client-focused financial processes.
- **Industry Insight**: Experience working with communications or telecom companies, bringing valuable sector-specific knowledge to the role.
- **Collaborative Communicator**: Excellent interpersonal skills for effective communication with vendors, employees, and team members.
- **Adaptable Professional**: Ability to work efficiently on time-sensitive projects with changing deliverables and priorities, while maintaining focus on results in a dynamic financial environment.