Facilities and Property Coordinator

4 days ago

Stony Plain, Canada Freson Market LtdFreson Bros. Full time

The Facilities and Property Coordinator plays a vital role in the success of the Altamart Investments real estate portfolio in Alberta. This is a full-time, permanent position reporting to the President and is an integral member of the Real Estate Team. The primary responsibility is to ensure the smooth, efficient operation and maintenance of properties.
**Key Responsibilities**:Tenant Relations & Lease Administration**:

- Building and maintaining positive tenant relationships through excellent customer service.
- Promptly addressing tenant inquiries, concerns, and maintenance requests.

**Property Maintenance & Building Operations**:

- Manage property upkeep (maintenance, repairs, improvements):

- HVAC, fire systems, security, roof, sprinkler, and other building requirements.
- Coordinate with service providers.
- Communicate with tenants about building operations.
- Conduct visual inspections.
- Check vacant spaces.
- Developing and implementing preventative maintenance schedules.
- Coordinating inspections and maintenance tasks.
- Managing relationships with maintenance staff, contractors, and vendors.
- Ensuring the property is clean, safe, and well-maintained.
- Communicate seasonal building messages (summer rooftop readiness).

**Financial Management**:

- Providing financial updates on repairs and maintenance issues.
- Assisting with capital expenditure plans.
- Obtaining bids and overseeing capital projects.
- Assisting with property tax assessments and appeals.
- Providing information for insurance renewals and claims.

**Tenant Relations and Leasing Support**:

- Addressing tenant inquiries and complaints.
- Fostering positive tenant relations.
- Assisting in tenant improvement projects.
- Providing property information to potential tenants.

**Additional Operational Duties**:

- Managing work order processes.
- Managing service contracts.
- Procuring assessments and cost estimations.
- Managing and updating preventative maintenance programs.
- Performing quality control for buildings.
- Reviewing vendor work.
- Overseeing building systems.
- Responding to emergencies.
- Assisting with new store setups.
- Commercial Vehicle program.
- Being the go-to contact for tenants and contractors.

**Qualifications**:

- Openness to taking courses such as BOMI Certification, finance and accounting.
- Post-secondary completion is an asset to this position.
- Exceptional interpersonal, written, and verbal communication and customer service skills.
- Strong problem-solving, decision-making, organizing, and planning skills.
- Ability to work independently and as a team player.
- Detail-oriented with strong time management skills and the ability to handle multiple projects.
- Knowledge of local property management regulations and best practices.
- Valid Alberta Driver's License.
- Possession of basic computer skills (Microsoft and Google suites).

**Position Details**:

- Position Type: Full-Time
- Travel Required: Up to 30%
- Salary Range: $45,000-$50,000 annually

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