Corporate Events Planner

2 weeks ago

Waterloo, Canada opentext Full time

**OPENTEXT - THE INFORMATION COMPANY**

As the Information Company, our mission at OpenText is to create software solutions and deliver services that redefine the future of digital. Be part of a winning team that leads the way in Enterprise Information Management.

**THE OPPORTUNITY**:
The Corporate Event Planner will be a part of the Events Team to help manage various external & internal events from concept to completion.

**YOU ARE GREAT AT**:

- Supporting the client relationship by handling the logistics involved with the flawless execution of meeting or event details
- Support collaborative relationships with other internal departments and effectively meet deadlines established with the execution of a specific meeting or event. Prepare meeting function specifications.
- Provide on-site support during the execution of meetings and events
- Research venues, support agenda and content development, oversee registration needs, plan menus, on-site logistics and any exhibit requests
- Assist with transfer and travel requirements
- Manage hotel rooming lists
- Assist with VIP requirements
- Manage and understand hotel room blocks and contract
- Planning and or registration of conferences & other events (annual conferences, incentive trips and sales meetings) involving all aspects pre & post planning
- understand budgets, manage revenue/expenses and reconciliation of expenses
- Source, research and work with external vendors
- Work with internal resources and stakeholders in the execution of projects
- Develop and manage work plans
- Involvement with site selections
- Registration and reporting
- Shipping internationally

**WHAT IT TAKES**:

- 3-5 years event planning or registration experience (preferably in a high-tech environment)
- Excellent organizational skills along with the ability to work towards strict deadlines & multiple projects
- Excellent financial management skills, attention to detail
- Customer service oriented
- 25 % travel required (both domestic and international)
- Proficient in Microsoft office, particularly Excel & PPT
- Cvent knowledge and experience required
- Digital Platform experience required
- Post-secondary education in Marketing, Communications, Hospitality or equivalent experience

Event planning accreditation, or ongoing studies, preferred.

Subject to applicable laws and regulations, OpenText’s global vaccination policy requires all employees to be fully vaccinated against COVID-19 to enter an OpenText office. Accommodations may be available for specific roles.

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